Job Opportunity for Procurement at Azim Premji Foundation in Bhopal

Job Purpose: Handle Procurement for Admin / Services / Construction / IT & Communication

Job Summary

The main job responsibilities for this position are as below:

· Sourcing, market survey leading to vendor identification, maintaining vendor masters, Item Masters

· Preparation of tender documents, release RFP, follow-up for quotes / bids, compare quotes /bids, recommend vendors based on price and other quantitative / qualitative aspects, initiate and facilitate approvals internally for PO placement / contract finalization, placement of PO / contract

· Follow up / Track delivery / works completion, follow up for bills, track movement of invoices from submission date to payment date.

· Track all compliances with the contractual / PO terms and flag-off to stakeholders any contractual / PO term needing to be addressed Eg, (not exhaustive): expiry of BG, validity of prices, due dates for scheduled activities, renewal of contracts / PO etc.

· Initiate approvals for amendments / change orders on need basis; Prepare Amendments to Contracts / POs for approvals and share with vendors post internal approvals

· Contract Administration:

o Initiating and participating in the drafting of contracts / Amendments / change orders ensuring attention to detail and accuracy

o Maintaining formal contract records and correspondence, and adds contract information to relevant trackers / repositories

o Monitoring the contractor’s progress and performance to ensure goods and services conform to the contract requirements. Documenting significant events; maintaining appropriate records.

o Track Contract Dates: The effective date, completion date, renewal terms, and any additional dates necessary to monitor contract performance

o Tracking any Foundation property used in contract performance, authorizing payments consistent with the contract terms

o Highlight disputes and issues to be resolved to the concerned stakeholders.

o Proposing remedies, as appropriate, where a contractor’s performance is deficient.

· Liaise with all internal stake holders (Infra team, Procurement team, finance team and user teams) and external stakeholders (such as vendors etc) amicably for enabling these activities,

· Vendor evaluation, Vendor rating

· Process improvements initiatives to be undertaken and driven to closure both in manual and in automated processes including ERP

· Maintain and update regularly and release to concerned stakeholders as per agreed schedule the MIS relating to end-to-end activities of Infra-related procurement and payment

· Address any ad hoc requirements from vendors / stakeholders / senior management within reasonable timelines.

Qualification and Experience

· Relevant Post graduation

· 7 -12 years experience

Skills and Attributes

· Commitment to social cause

· Work with the user teams, senior management, peer team & third party team cordially to ensure goals are met in a congenial manner.

· Manage team of third party resources independently

· Support in finalizing scope in an environment where users would have difficulty in doing so

· Familiarity with Peoplesoft or any other ERP

· Good Communication skills – both written and spoken

· Proficiency in MS Office (Excel, Word and Powerpoint)

· Ability to provide functional support to multiple locations

About the Organization

Azim Premji Foundation is a not-for-profit organization that is working towards making deep, large scale and institutionalized impact on the quality and equity of education in India, along with related development areas. We believe that any large-scale educational change requires significant and sustained effort over decades and can be achieved through working at multiple levels with a multi-pronged approach. Today, we work in 7 states and 1

Union Territory with a potential to reach over 3, 50,000 schools. Key aspects of our work include

Partnering with Government: We work in collaboration with state governments and engage with teachers, teacher educators, head teachers at the block and cluster level and with education officials, senior government functionaries and policy makers at the district, state and national levels.

State and District Institutes: We have State Institutes in the capitals of select Indian States and several District Institutes within these states, each having dedicated teams. The work of the State and District Institute is institutional in nature, recognizing that long term and consistent engagement is necessary for educational change.

Our Institutes work at the grass-root level, closely engaging with the government education system. The range of work we do spans capacity building of teachers, head teachers and other functionaries at the district level and state level. It also involves work on curriculum, assessment, educational leadership and management, policy issues and advocacy at the state level.

Azim Premji University has a clear social purpose – to make significant contributions towards a just, equitable, humane and sustainable society. The University aspires to do this through the development of talent and the creation of knowledge which can facilitate systemic change in education and allied development areas. This is an explicit commitment to the idea that knowledge and learning have human and social consequences and that their pursuit cannot be separated from these consequences.

Scale and Reach: Over the next few years, the Foundation plans to have about 50 District Institutes, 10 schools and over 4000 employees. We have footprints in 45 districts, have 6 Demonstration Schools and over 1200 employees.