Job Opportunity For Leadership Office Coordinator At Quest Alliance In Karnataka

KEY RESPONSIBLITIES:

Travel Coordination:

• Arrange complex domestic and international travel itineraries for the executives, including flights, accommodations, ground transportation, and visa processing when necessary.
• Coordinate travel logistics with external vendors and ensure adherence to travel policies and budgetary constraints.
• Proactively anticipate and resolve any travel-related issues or last-minute changes.
  Calendar Management:
• Manage multiple executives’ calendars, including scheduling appointments, meetings, and conference calls.
• Coordinate with internal and external stakeholders to prioritize and schedule commitments based on availability and strategic importance.
• Efficiently handle calendar conflicts and adjustments, keeping executives informed of changes in their schedules.
  Documentations & Presentation Preparation:
• Assist in the preparation and formatting of presentation materials, including PowerPoint decks, reports, and other documents for external meetings, conferences, and events.
• Collaborate with executives and other team members to gather relevant information, data, and visuals to enhance the quality and impact of presentations.
• Ensure presentation materials are error-free, visually appealing, and aligned with corporate branding guidelines.
• Supporting the Strategy implementation lead in in documenting the review meetings.
  Logistics Management:
• Coordinate logistics for external meetings, events, and conferences, including venue selection, catering arrangements, equipment setup, and audiovisual support.
• Liaise with vendors, facilities management, and IT support to ensure seamless execution of logistics for various engagements.
• Anticipate and address any logistical challenges or special requirements to ensure the smooth operation of events.
  Administrative Support:
• Provide general administrative support, including managing correspondence, handling phone calls, and processing expense reports.
• Organize and maintain electronic and physical files, documents, and records in an organized and accessible manner.
• Handle ad hoc tasks and special projects as assigned by the executives, demonstrating flexibility and adaptability in a fast-paced environment.
  Qualifications:
• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Proven experience as an executive assistant or similar role, supporting multiple executives in a fast-paced environment.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Excellent communication and interpersonal skills, with a professional demeanor and the ability to interact confidently with internal and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Discretion and confidentiality in handling sensitive information and privileged communications.
  Additional Requirements:
• Ability to work independently with minimal supervision while demonstrating initiative and resourcefulness.
• Strong attention to detail and accuracy in all aspects of work.
• Adaptability to changing priorities and willingness to take on new responsibilities as needed.
• A proactive approach to problem-solving and a commitment to delivering high-quality support to executives and the broader team.
  Contact:
  To Apply

Interested candidates are requested to apply for the role by filling up the application form given here.