Job Opportunity for Admin and Procurement Assistant at Care India in Lucknow

POSITION/DESIGNATION

Admin and Procurement Assistant

GRADE/LEVEL

Grade H

PROJECT/UNIT

Girls’ Education Program 

PROJECT NAME

SOAR (Strengthening Opportunities for Adolescent Resilience) Project– UP 

PROJECT DURATION

1 Sep 2022-31st Aug 2025

POSITION DURATION

1 Sep 2022-31st Aug 2025

LOCATION

Lucknow, Uttar Pradesh, India 

TRAVEL

25-30% of total time (UP and field location)

ABOUT US

CARE is a not-for-profit organization working in India for over 68 years, focusing on alleviating poverty and social injustice. We do this through well-planned and comprehensive projects in health, education, livelihoods and disaster preparedness and response. Our overall goal is the empowerment of women and girls from poor and marginalised communities leading to improvement in their lives and livelihoods.
During FY 2018-19, CARE India directly reached out to 37.2 million people through 43 projects across 14 states, covering more than 80+ districts. We are part of the CARE International Confederation, working in 100 countries for a world where people live with dignity and security.
CARE India seeks a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security.

Our goal is to ensure that women and girls from the most marginalized communities are empowered, live in dignity and their households have secure and resilient lives. CARE India aims to accomplish this goal by working with 50 million people to help them have quality health, education, livelihoods and overcome the effects of disasters.

Our employees are committed to CARE’s values, Code of Conduct, and safeguarding commitments towards a safe workplace for all, including the principle of ‘do no harm’. They are also responsible to uphold and strengthen our safeguarding commitments in their role.
www.careindia.org | Regd. as CARE India Solutions for Sustainable Development

PROJECT DETAILS

For past two decades, CISSD has been engaging with state governments (Uttar Pradesh, Bihar, Gujarat, Odisha, Haryana) and Ministry of Education (MoE) to strengthen the implementation of KGBVs in order to ensure quality education for girls from the most marginalised communities. Key focus areas have been teacher development to teach subjects from grades 6-8, implementation of a bridge curriculum for drop out girls enrolled in KGBVs, building leadership skills in adolescent girls, developing a manual on effective management of KGBVs and training of wardens, and establishing a monitoring and review mechanism including the use of safety audits in KGBVs. In the recent past, all the state governments have upgraded KGBVs to grades 8th-12th to ensure girls complete their secondary school education. State Government of Uttar Pradesh has opened 746 KGBVs so far and some of them have been upgraded by 2020-21. Therefore, girls in the age group of 11-18 years will get the opportunity to stay in KGBVs and complete their secondary school education. It is therefore crucial for the state government to have a vision for extending access through KGBVs to secondary education and its proper execution to ensure quality education for at-risk adolescent girls and equipping them with 21st century skills. 

CISSD will support the state education department of Uttar Pradesh to adopt/adapt the girls’ leadership model for KGBVs. For this, CISSD will provide technical assistance to the state education department through a technical support unit. Besides, CISSD will also develop 5 state-of-the-art model upgraded KGBVs, and provide knowledge and tools needed to upscale and institutionalize learning across all 746 KGBVs. 

JOB SUMMARY

The Procurement and Admin officer will assist the Program Manager and Manager- Procurement & Administration with every aspect of operations in the Procurement & Administration Unit. He holds specific responsibility to manage Procurements including master contracts, Vendor Management, Control of Property Items and Bridger Compliances, Travel Solutions. Besides he shall be responsible for the technical planning and supervision of releasing of salary of consultant working in the project. He will also coordinate with Hub PSM/CSO units/sector to ensure smooth and effective operation of procurement and finance in implementing programs

.                Procurement and Admin Assistant will support Project Manager in executing all the   planned activities as per the work plan.

(The above list is not exhaustive, and the management reserves the right to review it as and when the role evolves based on the need of the business and individual’s skills and capabilities)

Scope of work/Key Responsibilities  

• Processing of Purchase Request (PR). Prepares Purchase Order and ensures compliance with all CARE India policies and procedures, budget requirements donor regulations and local laws.
• Locates vendors using sources such as catalogues and the internet and interviews them to gather information about the products to be ordered.
• The person is responsible for overall management of procurement and & compliances as per care India policy 
• The Person is responsible for management of property items
• Ensure that all Property items are properly accounted and kept under safe custody. Ensure adequate controls are in place to safeguard Property Items.
• Carry out day to day asset management activities for for project which include receipt, issuance and transfer.
• Assign Property ID and ensure they are issued once the formalities are completed as per policy.
• Preparation of MIS on Project closure as and when required.
• Ensure logistic arrangement in meeting, training and for project office
• Prepare checklists of items and activities for pre-workshop, during workshop and post workshop
• Undertake timely performance of pre-workshop activities including logistics
• Carry out any other task assigned from time to time as per the organizational requirement
• Keep a proper record of all vouchers received, review and send to the HUB location for timely release of payments.
• Keep updated with all communications related to the payment of Project so that papers can be traced out quickly for audit purposes.
• Review advance request, MER, TER and share gap with concerned staffs
• Any other work assigned by Project manager 

KEY RELATIONSHIPS

Project Manager 

Field team 

Director- Programs- North

QUALIFICATION & EXPERIENCE

• Minimum of 4-6 years of experience on donor-funded programs, particularly education in emergency, school quality program, teacher development and community mobilization 
• Prior experience of working with the government
• Demonstrated strong understanding of engagement with system and community and gender programming.
• Also demonstrate understanding of National Education Policy of India and Current challenges and opportunities around addressing the learning gaps in children.

SKILLS & COMPETENCIES

• Proficiency in computers à knowledge of Ms Office
• Good communication and interpersonal skills 
• Analytical skills
• Negotiation skills
• People Management skills/Team management skill
• Understanding of the local laws on Income tax, FCRA, PF & other applicable local laws
• Knowledge of ERP package
• Ability to plan, implement and complete tasks independently and on time
• Understanding of the development sector