Job Opportunity for Admin Executive at AIP in Delhi

Job Title

Accelerate Indian Philanthropy, Admin Executive

About Accelerate Indian Philanthropy (AIP)

AIP aims to be India’s leading organization for spurring private philanthropy to meet India’s  development challenges.

India has seen a rapid rise in average wealth over the last decade. In fact, we are going through  a transition similar to the United States in the late 19th/early 20th century which saw  tremendous wealth creation. But individual philanthropic giving lags far behind in comparison. The majority of philanthropists still face significant headwinds when giving strategically, such as  giving towards the end of their life, giving being a small portion of their total wealth, and  difficulty in finding trusted philanthropic advisors to help them navigate sectors and  organizations.

AIP will work with philanthropists in India and with the Indian diaspora to give more, give sooner,  and give better. We aim to build an organization that fundamentally transforms the individual  giving landscape in India and contributes to socio-economic development at a large scale. Please view the AIP concept note for more details on the organization.

Position Summary

An administrative role is a position that involves providing support to a team or organization. This support can take many forms, but it typically involves tasks that facilitate smooth operational functioning. Some common responsibilities of an administrative role include managing schedules, coordinating meetings and events, maintaining records and documents, handling correspondence, and providing general support to other members of the team. In addition to these tasks, an administrative role may also involve managing budgets and resources, as well as providing assistance with special projects. Overall, the goal of an administrative role is to help ensure that an organization is operating efficiently and effectively.

Key responsibilities

Key responsibilities include but not limited to :

• Managing schedules, including scheduling meetings and appointments for other members of the team
• Managing bookings and utilization of shared resources, travel arrangements / bookings.
• Coordinating events and meetings, including arranging logistics and managing invitations
• Maintaining records and documents, including filing and organizing important documents
• Handling correspondence, including drafting and responding to emails, letters, and other forms of communication
• Providing general support to other members of the team, including answering questions and providing assistance as needed
• Managing budgets and resources, including tracking expenses and ensuring that the organization has the necessary resources to operate effectively.
• Managing and coordinating with various vendors for provision of one time or recurring services.

Required Qualifications, Skills and Abilities

• As an administrative person, strong organizational and communication skills, as well as the ability to multitask and manage multiple priorities are a must. One should be agile with the ability to think quickly and problem-solve.  Additionally, an administrative person should be proficient in using common office software and technology, such as email and calendar systems, word processing and spreadsheet programs, and database software.

Compensation

Remuneration will be competitive with Indian development sector pay scales and commensurate with the candidate’s experience levels.

Location

New Delhi, India