Job Opportunity for Admin Officer at Digital Green in Bangalore, Karnataka, India

## Job Description: Admin Officer

 

**About Digital Green:**

 

Digital Green is a non-profit organization dedicated to improving the lives of smallholder farmers through the use of technology and innovative approaches. We work in partnership with communities and organizations around the world to empower farmers with the knowledge, skills, and access they need to increase their productivity and income.  

 

**Job Location:**

 

Bangalore, Karnataka, India

 

**Experience Required:**

 

* Bachelor’s degree or equivalent / relevant experience

* Experience in a professional environment with at least 3-5 years in a similar role.

* Experience with or interest in using systems to support processes

* Tech-savvy; experience with intranet and / or workplace communication tools a plus

* Operations / admin, finance, or IT experience a plus

 

**Key Responsibilities:**

 

**Administration, Logistics, & Travel Management:**

 

* Fixed asset management: Purchase, documentation, and maintenance of physical assets and inventory in the office(s). 

* Office management: Ensure housekeeping and upkeep of the office, and purchase of office supplies.

* Travel: Support staff with all international and domestic travel bookings, logistics, and visas; coordinate with travel agents and other offices as needed. Identify and manage relationships with trusted travel vendors (including travel agencies, hotels, taxi vendors, etc).

* Visitor & event logistics: Handle all travel arrangements for visitors to the office and events in the region; identify trusted travel vendors

 

**Finance:**

 

* Imprest account management: Maintain imprest account expenses and ledger, submitting required documentation to Finance.

* Finance liaison: Serve as a resource to staff finance policies, processes, expense coding, payment status, and travel advances.

* Vendor management and payment: Submit vendor invoices with all required supporting documentation to ensure timely processing of vendor payments.

* Compliance: Support internal and external audits as needed.

 

**Procurement:**

 

* Procurement processing: Process all procurements and contracting for the Engineering, Tech & Product team in accordance with DG policies and processes, ensuring timely delivery of goods and services.

* Laptops & equipment: Purchase laptops for new staff.

 

**Systems + IT:**

 

* Manage systems and software administration / access for Engineering, Tech & Product team

* Collaborate with global team to facilitate systems transitions and deliver training

* Purchase laptops / hardware, in accordance with required specifications and policy

* Coordinate with IT team for hardware, software, and networking troubleshooting

 

**New initiatives:**

 

* Support internal communications and ad hoc projects as needed. 

 

**Qualifications:**

 

* Excellent time management and project management skills, and ability to multitask and prioritize work

* Outstanding written and verbal communication skills, and a collaborative mindset

* Creative thinking and problem-solving skills

* Demonstrated ability to adapt and thrive in a fast-paced, growing organization

* Willingness to roll up sleeves and assist with additional administrative and operational tasks as needed, including courier services and other office duties.

* Experience or interest in working in diverse teams, including across cultures / countries / time zones

* Willingness to work outside of normal business hours (to accommodate meetings with international colleagues)

* An interest in Digital Green’s mission!