Job Opportunity for Administrative Assistant/Associate at Wadhwani AI in Delhi

SUMMARY

Wadhwani AI is hiring for the position of Administrative Assistant/Associate based out of Delhi. The position will assist as per the below-mentioned responsibilities. 

Location – Delhi

ABOUT US

Wadhwani AI is a nonprofit institute building and deploying applied AI solutions to solve critical issues in public health, agriculture, education, and urban development in underserved communities in the global south. We collaborate with governments, social sector organizations, academic and research institutions, and domain experts to identify real-world problems and develop practical AI solutions to tackle these issues to make a substantial positive impact.

We have over 30+ AI projects supported by leading philanthropies such as Bill & Melinda Gates Foundation, USAID and Google.org. With a team of over 200 professionals, our expertise encompasses AI/ML research and innovation, software engineering, domain knowledge, design and user research.

In the Press:

• Our Founder Donors are among the Top 100 AI Influencers
• G20 India’s Presidency: AI Healthcare, Agriculture, & Education Solutions Showcased Globally. 
• Unlocking the potentials of AI in Public Health 
• Wadhwani AI Takes an Impact-First Approach to Applying Artificial Intelligence – data.org
• Winner of the H&M Foundation Global Change Award 2022
• Sole Indian Winners of the 2019 Google AI Impact Challenge, and the first in the Asia Pacific to host Google Fellows

ROLES AND RESPONSIBILITIES

• Provide all administrative and logistic support to the team to ensure the timely completion of activities.
• Coordinate and communicate with travel agents for international and domestic travel.
• Coordinate for boarding and lodging of staff.
• Manage taxi vendors and assist in arranging vehicles for staff.
• Reviewing vendor invoices and bills prior to submitting them to supervisor/finance.
• To work in close coordination with Finance team for providing documentation and other assistance on vendor bills-related queries.
• Provide assistance and liaise with building landlord staff for the day-to-day upkeep of the building.
• Support coordination for workshops/meetings and manage registrations at the time of events and workshops.
• Manage conference room availability, reservation for different departments’ meetings, upkeep
  of the conference rooms, and coordinate supplies during the conference and other related
  arrangements.
• Ensuring timely replenishment of the first aid box.
• Monitor the management of stock registers of the pantry, housekeeping, and stationery.
• Coordinate for periodical pest control and office sanitization.
• Coordinate on day to day basis with housekeeping and security staff ensuring adequate
  manpower in the office.
• Perform any other duties assigned by the supervisor. 

REQUIREMENTS

• Proficient in administrative management skills.
• Flexible, proactive, polite, and humble.
• Ability to multi-task and work in a multicultural team.
• Ability to handle a variety of assignments under the pressure of deadlines.
• Strong written and oral communication skills in English and Hindi. 

QUALIFICATIONS/KNOWLEDGE AND EXPERIENCE

• Bachelor with 3-5 years of experience in administration preferably with an International NGO or other similar agencies.
• Experience in managing travel support.
• Experience in developing internal processes and filing systems
• Computer competency in MS Office.