Job Opportunity For Administrative Assistant/Associate At Wadhwani AI In Delhi , India

ROLES AND RESPONSIBILITIES:

• Provide all administrative and logistic support to the team to ensure the timely completion of activities.
• Coordinate and communicate with travel agents for international and domestic travel.
• Coordinate for boarding and lodging of staff.
• Manage taxi vendors and assist in arranging vehicles for staff.
• Reviewing vendor invoices and bills prior to submitting them to supervisor/finance.
• To work in close coordination with Finance team for providing documentation and other assistance on vendor bills-related queries.
• Provide assistance and liaise with building landlord staff for the day-to-day upkeep of the building.
• Support coordination for workshops/meetings and manage registrations at the time of events and workshops.
• Manage conference room availability, reservation for different departments’ meetings, upkeep
  of the conference rooms, and coordinate supplies during the conference and other related
  arrangements.
• Ensuring timely replenishment of the first aid box.
• Monitor the management of stock registers of the pantry, housekeeping, and stationery.
• Coordinate for periodical pest control and office sanitization.
• Coordinate on day to day basis with housekeeping and security staff ensuring adequate
  manpower in the office.
• Perform any other duties assigned by the supervisor.
   

REQUIREMENTS:

• Proficient in administrative management skills.
• Flexible, proactive, polite, and humble.
• Ability to multi-task and work in a multicultural team.
• Ability to handle a variety of assignments under the pressure of deadlines.
• Strong written and oral communication skills in English and Hindi.
   

QUALIFICATIONS/KNOWLEDGE AND EXPERIENCE:

• Bachelor with 3-5 years of experience in administration preferably with an International NGO or other similar agencies.
• Experience in managing travel support.
• Experience in developing internal processes and filing systems
• Computer competency in MS Office. 
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