Job Opportunity for Administrative Manager at Quest Alliance in Guwahati

At Quest Alliance we transform learning ecosystems through education technology, capacity building, and collaboration to build 21st-century skills for learners and facilitators

We are a not-for-profit trust that focuses on research-led innovation and advocacy in the field of teaching and learning. We engage with educators, civil society, government institutions and corporate organisations to demonstrate and enable scalable and replicable solutions in school education and vocational training

At Quest you will get the opportunity to apply your skills and contribute to addressing issues around quality education and skills training. The organisation gives you the space to learn and grow in a fun and engaging environment.  We have an eclectic group of people working at Quest drawn from diverse disciplines including Education, Technology, Design, Youth Development and Business. 

About the role

We are currently seeking an exceptional and dedicated individual to join our organization as an Manager. In this role, you will play a crucial part in anchoring and managing the office space.

Responsibilities:

Anchor operations of the Office Space

• Oversee the operations, admin and upkeep of the Learning observatory building
• Oversee the management of community cafe

Administration & Management

• Ensure all the staff have health insurance. Process insurance renewals, reconciliation of insurance payment
• Ensuring P.F/ ESI is paid in a timely manner
• Enrolment of employees into P.F/ ESI and serving as a first point of contact to address queries related to P.F

Lead the External Consultant process for Quest Alliance

• Working with state offices and team leads to empanel consultants on an annual basis
• Supporting Program teams in the Consultant processes by reviewing the contract and on timely payments
• Ensuring a feedback process is in place for getting feedback from consultants on their experience of associating with Quest.
• Maintaining a database of Consultants and their services along with rate scale
• Develop consultants fee band in consultation with other stakeholders and obtain approval from the senior management and introduce the structure

Travel and Logistics Arrangement

• Coordinate staff travel for events like Q2L and Annual meet
• Identify and maintain venues for workshops and events across county in coordination program team

Relationship Management

• Ensure that key staff at the state and district office have a clear understanding of the processes and support them as required
• Support the employees and be available to respond to their queries

Requirements

• 4-5 years of proven experience in managing office space or similar role, preferably in  development sector
• In-depth knowledge of office administration and operations
• Understanding of related laws and regulations.
• Excellent interpersonal and communication skills.
• Demonstrated ability to build relationships and collaborate with stakeholders at all levels.
• Exceptional organisational and time management skills, with the ability to prioritise and multitask effectively.
• Ability to take initiative, manage multiple priorities and work in a fast-paced environment

We are looking for people who have: 

• Are passionate about the challenges India is facing in education and employability domain
• Can work independently, with minimal supervision and is a go-getter and enjoys interacting with employees, vendors and is a great communicator