Job Opportunity for Associate, Administration at Teach For India in Mumbai

Position Summary

Reporting to: City Director

As a Associate, Administration

●        Finance, Reimbursement and City Compensatory Allowance

• Have a thorough understanding of Teach For India’s reimbursement and finance policies, and ensure that Fellows and Staff in the city are aware of the same
• Process reimbursement requests from Fellows and Staff as applicable
• For Fellows who have moved to Mumbai from other cities (or special exemptions within the city), work with Finance to ensure Fellows receive City Compensatory Allowance (CCA) to help with rent payments
• Manage overall city budget along with the City Director – plan the annual budget at the beginning of the year and monitor budget utilization through the year
• Maintain a database that includes relevant information of all Vendors and Partners – process vendor payments as and when needed

●        Event Management and City Logistics

• Own end-to-end execution and coordination of city-wide in-person conferences, events workshops, training and/or special events – this includes venue booking/management, food arrangements and other event-related logistics
• Support the National Admin team with national events as and when needed – e.g. Institute, All-Staff Retreat
• Coordinate logistics and delivery of supplies, inter-office correspondence etc. 

●        Device and Technology Management

• Own Teach For India’s device distribution process in the city – i.e. collect device requirements from Fellows and classrooms in the city and coordinate logistics for distributing the appropriate number of devices to the said Fellows and classrooms
• Monitor device usage through the year through the Technology dashboard and work with the Program team to decide device recall/redistribution based on actual usage
• Coordinate process of annual device recall from Fellows for maintenance, repair and updates

●        Assistance to City Director

• Act as executive assistant to City Director and help them with their scheduling
• Help City Director design and implement monitoring systems to track key city data
• Track high potential opportunities within the city for Students, Fellows, Staff or Alumni and convey them to the relevant stakeholders/teams
• Work closely on other projects with the City Director as needed

Minimum Qualifications, Experiences and Expectations

• 1-3 years of professional experience
• Relevant administrative experience is preferred
• Knowledge of office and administrative practices and principles
• Conversant with Microsoft Office and Google products
• Good communication skills and interpersonal skills
• High degree of ownership and reliability
• Adaptability and flexibility in a fast-paced environment