Website Teach For India

Position Summary

Reporting to: Manager, City HR, and Operations

As an Admin & HR Operations Associate, you will be a strong organizational backbone to support teams to maximize results and deliver on goals. This includes providing an efficient, effective, and excellent work experience for all stakeholders, fostering collaboration and community through vibrant workspaces, increasing productivity through efficient use of resources, and facilitating joyful learning experiences through all our events. Through the role, you will demonstrate operational excellence, problem-solving, and project management skills. You will also be responsible for laying the basis for a strong city culture.

Responsibilities

Administration

Finance, Reimbursement, and City Compensatory Allowance

Have a thorough understanding of Teach For India’s reimbursement and finance policies, and ensure that Fellows and Staff in the city are aware of the same
Process HRA requests from Fellows and Staff as applicable For Fellows who have moved to Chennai from other cities
Manage overall city budget along with the City Director – monitor budget utilization throughout the year
Maintain a database that includes relevant information about all Vendors and Partners – process vendor payments as and when needed

Event Management and City Logistics

Own end-to-end execution and coordination of city-wide in-person conferences, events workshops, training and/or special events – this includes venue booking/management, food arrangements and other event-related logistics
Support the National Admin team with national events as and when needed – e.g. Institute, All-Staff Retreat
Coordinate logistics and delivery of supplies, inter-office correspondence, etc.

Device and Technology Management

Own Teach For India’s device distribution process in the city – i.e. collect device requirements from Fellows and classrooms in the city and coordinate logistics for device distribution.
Monitor device usage through the year through the Technology dashboard and work with the Program team to decide on device recall/redistribution based on actual usage
Coordinate the process of annual device recall from Fellows for maintenance, repair, and updates

Office Management

Ensuring and creating a conducive and safe working environment in the office for Staff, including but not limited to office maintenance, inventory management, and overall upkeep of the space.

HR Operations

Volunteer Recruitment and Management – Create and execute a plan for recruitment of volunteers, streamline the process of Volunteer Management for Teach for India- Chennai to be smooth and sustainable, create engagement activities for Volunteers, build proof points of excellence for the role, and share actively on social media.
Communication of HR Policies & Processes – Create a communication plan of key HR policies and processes with Staff and Fellows and create content for the same.
Culture Building – Ideate and execute plans on building culture and well-being along with CIty HR for Staff and Fellows.

As an Associate at Teach For India

Contributing to the team goals and priorities beyond individual goals and priorities
Serving as an ambassador of the Teach For India brand and an advocate for our work and for educational equity in our country through both internal and external communication after committing time in our classrooms to understand our work more deeply
Supporting with key organizational areas such as Recruitment, Selection, Fundraising, Volunteering, Movement Building

Minimum Qualifications, Experiences and Expectations

0-2 years of professional experience
Experience in driving operations in high-pressure, goal-driven environments
Experience of having collaborated effectively with a broad range of individuals and groups
Experiences and examples of having taken initiative in the past
Conversant with Microsoft Office and Google products
Good communication skills and interpersonal skills

To apply for this job please visit teachforindia.my.salesforce-sites.com.