Job Opportunity for Consultant – Human Resources Unit at UN Women in New Delhi

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women’s Country Office, based in New Delhi, India, works to accelerate the advancement of gender equality and the empowerment of women through the strengthening of strategic partnerships, technical and policy advisory services and advocacy with governmental, inter-governmental and civil society partners. In addition, UN Women CO is charged with leading and coordinating the UN system’s work on gender equality, including through ensuring accountability for results.

Under the guidance of the Operations Manager (India CO) and the daily supervision of the Human Resources (HR) Associate, the Consultant – Human Resources Unit is responsible for administratively supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

Duties and Responsibilities

• Lead & support the administration and implementation of HR strategies and policies in India CO in full compliance with UN Women rules, regulations, and HR policies and guidelines:
• Provide general, standard information to the management and staff on HR strategies, rules and regulations; provide advice on guidelines for temporary personnel;
• Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements.
• Lead & support the provision of HR administrative and logistical services to India CO and region in full compliance with UN Women rules, regulations, and HR policies and guidelines:
• Process, draft, edit, proofread and finalize a variety of correspondence and other communications; maintain files/records, monitor deadlines;
• Provide administrative coordination in administration of national benefits and entitlements;
• Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
• Facilitate responses to audit findings and recommendations;
• Assume overall responsibility for leave management; record management;
• Process payment, and administer entitlements for international staff as approved; validate and coordinate local payroll and related issues;
• Oversee issuance on non-contract staff, including extensions and separations; verify staff contracts due to expire and on that basis initiates required extension or separation action;
• Facilitate staff separation process.

Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines:

• Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
• Screen candidates and facilitate and participate in interview panels;
• Prepare recruitment recommendations/supporting documentation for Central Review Board (CRB) including drafting selection process report as required;
• Coordinate position management, assure funds availability, prepare position establishment, liaise with headquarters and assure that action is completed;
• Provide regular recruitment status reports;
• Provide advice to local recruitment in programmes/ projects.

Coordinate staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines:

• Monitor compliance with the performance appraisal review in the office and region and staff learning and development;
• Facilitate the preparation of Office learning plan and individual learning plans in consultation with the Senior Management and Operations Manager.

Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines:

• Maintain, further develop and update internal database and files on HR matters, and staffing tables in a confidential and secure manner;
• Generate a variety of standard and non-standard statistical and other reports from various databases.

Facilitate knowledge building and knowledge sharing globally:

• Organize and conduct training courses, workshops, information sessions, orientations and consultations for staff;
• Provide a synthesis of lessons learnt and best practices in HR administration;
• Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

Key Deliverables:

• All HR activities in the office are in full compliance with UN Women rules, regulations and HR policies and guidelines.
• Full provision of general HR operations services.
• Timely recruitment of staff on appropriate contract modalities.
• Timely coordination of performance appraisals and learning and development activities.
• All HR data are administered in confidential and secure manner.
• Monthly progress reporting on HR services. 

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Excellent knowledge of HR administration, processes and policies;
• Ability to administer and execute administrative processes and transactions;
• Ability to handle confidential information; maintain discretion;
• Ability to provide input to business processes re-engineering, implementation of new systems;
• Excellent quantitative skills; ability to produce reports;
• Excellent IT skills. 

Required Skills and Experience

Education:

• Completion of secondary education is required.
• Bachelor’s and/or Masters’ degree in HR, Business or Public Administration is an asset.

Experience:

• At least 7 years of relevant experience in office administration and/or human resource management;
• Working knowledge of managing HR data in various ERP platforms;
• Experience in managing high volumes of recruitment processes.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system.

Language Requirements:

• Fluency in English and Hindi is required
• Knowledge of the other UN official working language is an asset.

Application:

Interested applicants should apply to this announcement through UNDP jobs site: jobs.undp.org

Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment;
Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment;
Applications received after the close date will not be accepted;
Only short-listed candidates will be contacted.
Evaluation and Selection Criteria

Criteria for shortlisting of CVs will be based on the following assessment:

• Required Degree and Qualification (5 points);
• Minimum 5 years of experience in Admin Support and/or HR Management. (5 points);
• Working knowledge and use of computers and its programmes / applications. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spread sheet and database packages (5 points);
• Fluency in English (5 points).

The evaluation process for selection of the candidate will be based on the following assessment:

• Interview (80 points);
• Written Test (20 points).