Website Alliance India

About the Organization

India HIV/AIDS Alliance (Alliance India) is a diverse partnership of like-minded organisations/communities committed towards sustained responses to HIV and allied issues in India. Through capacity building, knowledge sharing, technical support and advocacy, we complement the Indian national programme. With our extensive network of partners, we seamlessly implement our effective, innovative, communitybased programmes to the HIV-affected key populations.

Alongside direct project implementation, Alliance India also partners with NGOs and CBOs to support efforts that would sustainably impact HIV. With the core principle of Community First, we work to ensure that vulnerable and marginalised people are meaningfully roped in all aspects of our response. These communities include sex workers, men who have sex with men, people who inject drugs, transgender individuals, Children and adolescents and people living with HIV. The realms of our work are care, support & treatment, prevention, sexuality, gender & rights. Learnings from our success stories are ploughed back into our programmes and policies. We abide by quality and accountability in our interventions, technical support, and grant management.

Job Description

The Director of Finance and Operations is responsible for the efficient and effective functioning of Alliance India’s grants, finance, IT and administrative systems and procedures. S/he will ensure that these are understood by staff and that they comply with statutory requirements while promoting the optimum use of resources. S/he will be a key member of the leadership team at Alliance India and advice on financial strategy and policies. S/he will lead the negotiation of funding agreements with donors, support resource mobilisation efforts and ensure compliance related to contractual requirements. In addition, the incumbent shall act as the Company Secretary for Alliance India and ensure that all legal and statutory compliances 2 required for the organisation are met. As a senior team member, the incumbent will also support in developing and implementing technical support strategies designed to strengthen the financial and administrative functions of Alliance India’s partner organisations.

Job Responsibilities

Leadership and management

Guide and manage the Finance and Operations team of Alliance India, which comprises Grants Management, Corporate Finance, Internal Audit, Administration, and IT functions.
As a member of the management team of Alliance India, contribute to the strategic management, resource mobilisation and overall development of Alliance India.
Be responsible for all statutory compliances and support newer initiatives to ensure financial and statutory requirements in the spirit of transparency and accountability of the organisation. Advise the Chief Executive on finance strategy and policy and relevant developments in the policy environment.
Ensure that Alliance India operates efficiently and effectively in order to meet output targets and achieve financial and organisational results.
Oversee and be accountable for the development and implementation of agreed budgets and work plans, management of costs, and integrity of control systems and management processes by ensuring that Alliance India’s finance and administrative functions and policies are regularly reviewed and improved, in collaboration with responsible staff in the organisation.
Lead the team through continuous encouragement, supporting work and activity plans, and closely monitoring the quality of activities and deliverables through a hands-on, lead-by-example approach.

Finance and Grants Management

Ensure the development and implementation of effective financial/grants management, control and monitoring systems across all Alliance India programmes and operations in India, including systems focused internally to the organisation as well as for the partner organisations funded through Alliance India.
Advise the Chief Executive on the financial implications of proposed strategies and plans.
Lead the preparation and negotiation of funding agreements with donors on behalf of Alliance India.
Take the lead in developing and monitoring budgets to meet the needs of Alliance India based on strategic and operational plans approved by the Chief Executive and the Board of Directors.
Lead the preparation of timely and regular financial reports for programmes/donors and Alliance operations across India to facilitate decision-making and monitoring and meet donor requirements.
Ensure the timely and accurate production of regular management accounts, financial and cash flow forecasts, statutory annual accounts and reports.
In collaboration with appropriate team members, ensure all external reporting commitments are fulfilled in a timely manner.
Review prepared memoranda of understanding/agreements for partner organisations and oversee the negotiation of all service delivery contracts with various companies.
Develop work plans and budgets based on agreed planning frameworks for the Finance & Operations Department and oversee its effective implementation.
Advise and assist the team in developing and implementing technical support strategies designed to strengthen the financial functions of partner organisations of Alliance India.

Statutory and Legal Compliances

Ensure that financial systems are consistent with all the requirements of taxation legislation and statutory obligations in India.
As and when required by the Chief Executive, support the internal audit function to strengthen Alliance India’s as well as our partner organisation’s systems and ensure compliance with legal and statutory requirements.
Ensure that the statutory external audits and donor audits are managed effectively and required corrective action has been taken to strengthen organisational systems as needed.
Liaise with statutory authorities and external advisers to ensure Alliance India complies with all relevant statutory and legal requirements.
Coordinate with Chief Executive and ensure that Board meetings of Alliance India are convened as per the regulations and minutes, and reports are prepared and submitted.
Responsible for preparing the required documentation for the Finance & Audit Committee meeting with the Board of Directors and ensuring that the meeting is convened as per the schedule.

Ensuring Progressive Sustainability

Being a senior team member, identify and pursue potential funding opportunities and support innovative areas of fundraising and new business development that are aligned with the current strategy and programmatic priorities of Alliance India.
Ensure a consistently progressive and forward-looking funding base for the organisation, which meets operational requirements such as cost recovery.
Create pathways for the long-term sustainability of the organisation

Stakeholder Relations Management and Representation

Oversee and manage relationships with Lead Partners of Alliance India and significant implementing partners in collaboration with key staff in Alliance India.
Manage relationships with current and prospective donors and funding agencies in collaboration with key staff at Alliance India.
Maintain a strong relationship as a lead partner of Frontline AIDS in the UK.
Act as a spokesperson and ambassador for Alliance India, always protecting and promoting its goodwill to enhance visibility and create a brand image for the organisation.

Administration and IT

Ensure that administrative systems in the organisation satisfy various donor requirements and ensure periodic reviews and updates.
Ensure all team members are satisfied and supported to ensure the highest level of productivity and motivation, with timely contracts, remuneration and other facilities as deemed necessary.
Ensure that IT systems in the organisation are adequate to meet the ongoing requirements and that new innovations and technologies are being inducted into the organisation periodically for better efficiency and cost-cutting.

Other Management Responsibilities

Ensure effective coordination and collaboration within the team and with Programmes, Strategic information, and business development departments to maximise the opportunities an integrated team offers.
Ensure proactive management of risk within the area of responsibility, including regular risk assessment, designing, and implementing actions to manage risk and escalating critical risks, as necessary.
Uphold the mission/vision and values of Alliance India and work within its equal opportunities framework, demonstrating the behaviours and competencies as appropriate for the position.

Education Qualification/Required Skills & Experience

High level of academic achievement with professional accountancy qualification, a Chartered Accountant or equivalent qualification.
A professional qualification in ICSI, or management stream, will be an added advantage.

Experience

Minimum 12 to 15 years of progressively responsible management experience in finance and grants management.
At least 5 to 7 years’ experience in a senior management or executive position in a national/international organisation in a similar capacity.
Experience managing a multi-donor project office in a large, dynamic national not-for-profit organisation or international organisation.
Demonstrated experience of onward granting in the non-profit sector.
Demonstrated experience in compliance with statutory and contractual requirements.
Demonstrated knowledge and understanding of partnerships, principles of NGO support and donor environment, donor relations/negotiations and reporting.
Experience in providing technical support to and capacity building of organisations.
Hands-on experience in procurement management and building robust systems.

To apply for this job please visit allianceindia.org.