Job Opportunity for District Coordinator- Koderma at KSF in Koderma

The position District Coordinator – Bal Mitra Gram is designed to obtain high-quality professional leadership for implementing KSCF’s Programmes and related projects. The incumbent is expected to lead its direct-action arm and contribute to the development, integration and execution of the KSCF strategy.

The position holder will be responsible for guiding and ensuring effective implementation to achieve sustainable positive changes in the lives of children. S/he will also ensure building of effective projects monitoring & evaluation system in order to achieve the overall objectives of the focused initiatives of the KSCF. S/he in this position will be accountable for ensuring effective integration of quality field projects, with selected advocacy interventions/social campaigns, and thereby advancing synergistic, long-term, and sustainable impact in the lives of the children.

Key Responsibilities Areas

·        Organizing monthly meeting with the team for taking stock of the work done in the previous month and next month planning, preparing monthly plan based on the annual/quarterly plan, preparing budget request, ensuring utilization of all the funds received in the previous months and its settlement. 

·        Implementation of monthly activities as planned, its documentation and reporting in Koderma .

·        Providing regular onsite support to the field staffs through regular field visits.

·        Ensuring to drafting monthly and quarterly report for the project for sharing it with supervisor.

·        Drafting case studies, keeping records of all the data/statistics related to the project.

·        Liasioning and networking with the Community, government officials, stakeholders, media and CSOs.

Documentation

·        To oversee and analyze the collection of data and preparation of project/ progress reports in accordance with schedule finalized by the central office.

·        To monitor preparation of reports and finalization of reports as per schedule.

Administrative: 

• Oversee maintenance of all registers (including attendance register, stock register, petty cash book, asset register, etc.) in the office
• Supervise staff attendance, office discipline and decorum.
• Oversee maintenance of vehicle log-books, attendance register, and other official records and submit them to the central office every month.
• Oversee insurance and maintenance of office assets.
• Supervise payment of Bills and receipts in time.
• Act as a liaison to vendors and for office management work.
• Appraise your supervisor on cases of any malpractices or changes in the laid procedures or protocols

Finance:

• Ensure and seek prior approval from the central office for all budgetary allocations and expenditures.
• Responsible for sending monthly requisition/s with the consent of the District Coordinator to the Central Office.
• Ensure that the expenditure is incurred within the limits of the sanctioned budget and money spent is accounted for in official records.
• Ensure timely submission of monthly financial reports to the central office in a prescribed format
• Identify need-based training of the staff in accordance with organizational policy and carry out annual appraisal based on agreed work plan.
• Conduct weekly/ fortnightly/ monthly meetings with staff, seek and apply inputs from the staff for effective programme implementation.
• Ensure financial monitoring of the project activities in accordance with the narrative report
• Ensure implementation of financial and administration policies of the organisation
• Maintain the Office and all the documents kept there in good and safe condition.
• Ensure office protocol as per HR policy in place and safety security of staff and assets of KSCF Office.
• Help in identification and recruitment of the project staff, associates and consultant in consultation with the Central Office in Delhi.

Networking and advocacy

·        Develop and strengthen partnerships with the local government, civil society organisations and other stakeholders for implementation of project activities.

·        Take a lead role in advocacy and dissemination activities with the Government during the project period

Leadership

·        Recruit, lead and develop the Programme team in field, including setting performance objectives and performance reviews together with your supervisor.

·        To build internal capabilities, in both people and processes.

Additional Duties:

The duties and responsibilities as set out above are not exhaustive and you may be required to carry out additional duties within reasonableness of your level of skills and experience, as and when assigned by the supervisor

Key Performance Indicators

• Adherence to timelines for submission of monthly reports and the quality of work delivered. Ensure regular sharing of compiled repot to the central office
• Level of execution –Number of community events held Effectiveness of program delivered on ground
• Quality of Program -How well has the program progressed and if the community is satisfied with the benefits
• Quality of documentation maintained.
• Network and Advocacy Initiatives – Promotes the mission of the organization among the local community Stakeholder engagement, and advocacy across the organization’s priority areas.
• Timely submission of Monthly reports.
• Your performance will be monitored and assessed on both a monthly as well as annually based on the above KRAs and Performance Indicators.