Website Educate Girls
Compensation upto Rs.3.5 LPA CTC
Job Profile:
The District Logistics Specialist is responsible to provide hands on support to the State Logistics Sr. Specialist for all administration and procurement matters at district/State Level.
Position Key Responsibilities:
Procurement
● Responsible for centralised state/District procurements
● Requisition review, procurement process followed as per prescribed manual.
● Lead for all procurement closures as per the turnaround time matrix
● Organize venue for trainings organised at state / head office / organization level / functional level
● Coordinate for food arrangements for employees attending trainings / workshops
● Coordinating for donor visits
● Procurement of assets such as office furniture, guest house furniture and fixtures, and supplies.
● Procurement of services such as vehicle, office supplies etc for State/District.
● Create a database of vendors for such procurements and for stay arrangements and as much as possible get into contracts for long term requirements.
Logistics
● Managing travel requirement for state / head office staff and visitors by having vendor for vehicle supply and contract
● Booking hotels for stay and travel tickets for visitors and state / head office employees
● Warehouse management and delivery till operational locations
Office Management
● Material distributions in field for all districts
● Review of stock inventory of districts falling under specific region and at state level
● Maintain staff movement register and follow up with locations and movement of staff, inform HRO in case of non-adherence.
Asset Management
● Maintain the asset register for the district in specified format
● Update the register with new assets
● Work closely with State Logistics Sr. Specialist and Department Heads for disposal of old assets as per financial policy guidelines.
● Manage assets / materials in stock, issue them as per procedure.
Travel reimbursement of staff
● Verify the travel reimbursement of state / head office staff with attendance record and certify before approval
Information and Data Management
● Update all MIS and data for all the roles and responsibilities.
● Ensure that all data is maintained as per organization requirement.
Preferred Education Background:
● Post Graduate/Graduate (Preferably commerce, management)
● Fluent in Hindi & English and basic knowledge of local dialect.
Preferred Work Experience: At least 1-2 years of experience handling administration, procurement, and vendor management.
Specific Job Skills & Values:
● Substantial experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, office and guest house management, fleet management, asset management, communications, and security.
● Ability to develop/implement supply chain to support different types of programs, and coordinating resources to meet the program objectives.
● Ability to manage and supervise others in logistics, including training and capacity building.
● Excellent communication, negotiation & articulation skills
● People management & people development skills
● Diligent and firm with high ethical standards
● Sound contextual knowledge of local issues, organizational relationships, social and cultural constraints and realities, and environmental conditions, Right to Education, Child Psychology, and Community Motivation
● Demonstrated ability to cultivate relationships, collaborate with individuals in a culturally diverse setting and build consensus;
● Ability to multitask and perform under stress situation
● Ability to treat people equally irrespective of gender
● Integrity towards the work and ability to “know & do” what is right
● Striving to lead by performance excellence
● Working effectively and inclusively with a range of people both within and outside of the organization
● Empathy
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