Job Opportunity for Documentation Officer at Karuna Sechen in Darjeeling

Job Title: Documentation Officer

Location: Darjeeling

Vacancy: 1

Contract Type: Full-time

Application Closing Date: 22-01-2023

Organisational Profile:

Karuna-Shechen is an international non-profit organisation working extensively in India and Nepal. The organisation acts and advocates for a more altruistic world catering to the needs of the most vulnerable population. In India we have been working in the areas of Health, Education, Environment, Food Security and Economic Development serving the needy population in the backward states of Bihar and Jharkhand. Karuna-Shechen India works through the SRPC Trust and follows the rules and regulations of the Trust. Since we have recently started our intervention activities in the beautiful hill station of Darjeeling in West Bengal, we are looking for enthusiastic, motivated and altruistic individuals to join our team to serve the people in the remote villages of Darjeeling. We work to serve the remote communities while fostering supportive and a healthy work environment for our team members.

In line with the requirements of Karuna-Shechen India, we are looking for qualified individuals to serve as the Documentation Officer.

Job Overview: The Documentation Officer will manage the entire documentation and filing system and provide extensive support on overall documentation of reports, lessons learned, success stories, case studies and events (meetings/workshops). He/ She is required to spend 50 per cent time in the field as well.

Responsibilities and Duties:

• Develop and maintain documentation and filing system including manual and/or computerized information files.
• Organize the storage and preservation of materials.
• Maintain a set of documentation (pre-session and in-session documents and reports) of meetings/training organized
• Collection, compilation and production of Case Studies and success stories
• Establish electronic filing system and backup system
• Keep records of the updated training manuals, guidelines, Sop’s produced by the organization
• Work closely with the rest of team in a coordinated manner to ensure the proper functioning of the system.
• Maintain proper feedback mechanism with their reporting officer
• Keep his/her reporting officer updated on a regular basis regarding all the activities and any form of communication with internal or external parties.
• Follow transparency and accountability in all practices.

Requirements:

• Master’s degree in communications, English, social sciences or other relevant fields.
• Minimum 5 years hands on experience in communication, documentation, production of case studies and success stories
• Not more than 30 years of age
• Fluent in written and spoken Nepali
• Proficient in MS Office applications and Photoshop.
• Strong documentation & reporting skills.
• Strong written and oral communication skills in English are essential.
• Proficiency with scanning and administrative technology.
• Outstanding organizational skills.
• Multitasking ability.
• Ability to work well as part of a team and independently.
• Self-disciplined and hardworking
• Salary for the position will be commensurate to qualifications and experience

How to apply

To Apply: Interested candidates should email their updated CV and a Covering Letter outlining the motivation for application to hr.india@karuna-shechen.org , clearly stating the Job Position they are applying for in the Subject Line.