Job Opportunity for Executive Assistant at CEGIS in Chennai

Position Summary 

We are looking for an Executive Assistant (EA) to perform a variety of administrative tasks and support the Co-founder and the Senior Management team. 

The EA will provide executive, administrative, and project management support to one of the Co founders and the Senior Management team. The EA serves as the primary point of contact for the team and will use excellent communication skills, a solid understanding of the team’s needs and preferences, and a sound sense of judgment. The EA will also serve as a liaison to the Board of Directors and Senior Management teams, organize and coordinate external partner meetings. 

She/He will contribute to organizational efficiency by providing personalized and timely support to the leaders in CEGIS who are based across multiple locations. 

Role and Responsibilities 

With a primary responsibility of supporting the senior leaders of the organization, you will ensure that organizational goals and objectives are accomplished, and day to day operations run efficiently. 

• Assist the Co-founder and Senior Management team with a variety of daily administrative tasks 
• Manage calendars, schedule meetings, collate and publish agenda for the meetings, draft and share minutes of the meetings and keep track of the assigned actions needed of the team 
• Act as the point of contact for the Co-founder, Senior Management team, the extended CEGIS team, and other external partners, including the state government officials that CEGIS works with across multiple locations 
• Communicate on behalf of the Senior Management Team with Board members and donors on matters related to meetings and programmatic initiatives as directed 
• Draft letters, emails and prepare presentations for the team 
• Maintain confidential documents and information 
• Coordinate events, including onsite and offsite team meetings and conferences 
• Partner with the Senior Management team to build a strong organizational culture 
• Manage, coordinate, and arrange travel and travel-related activities (domestic and international), including hotel booking, transportation, and meal coordination for the Co-founder and Senior Management team  

Education and Experience 

• Bachelor’s degree plus at least 8 to 9 years of administrative experience supporting senior 
  leaders, preferably with experience in a non-profit setting, or an equivalent combination of 
  education and experience 
• Advanced Microsoft Office skills, with experience in MS-Word, MS-Excel and MS-Powerpoint 
• Familiarity with digital tools and virtual meeting platforms to stay connected with teams 
  dispersed across multiple locations where CEGIS operates 
• Excellent verbal and written communication skills in English, to draft minutes of 
  meetings and other documents
• Must be able to communicate with multiple stakeholders and have the confidence to handle 
  conversations in a calm and professional manner  

Required Skills, Characteristics and Qualities

• Strong alignment with CEGIS’s mission of “improving lives by helping Indian state 
  governments deliver better development outcomes” 
• Ability to work collaboratively with all team members and create a positive team culture 
• Very strong organizational skills 
• Strong problem solving and decision-making skills 
• Enthusiastic to do whatever it takes, be responsive and willing to take personal 
  accountability for delivery 
• Ability to multitask and prioritize competing demands in an evolving organization 
• Excellent interpersonal and problem solving skills 
• A self starter with high personal integrity and trustworthiness

Location and Compensation

Candidates with home base in Chennai are preferred. However, we welcome applications from 
those based in other other metros like Hyderabad, Delhi and Mumbai too. 

Remuneration will be competitive with Indian philanthropy and social sector pay scales and 
will depend on the candidate’s experience levels. 

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