Job Opportunity for Executive Assistant To CEO at Quest Alliance in Bengaluru

Key Responsibilities

Event Management

• Assist in managing key events like Q2L, Staff Meeting, External Facing Events, including venue selection, vendor coordination, and transportation arrangements.
• Ensure all necessary equipment, materials, and supplies are available for events.
• Be present during events to provide on-site support, troubleshoot issues, and coordinate event activities.
• Maintain databases and records related to event planning and execution.
• Assist in event marketing efforts, including coordination for creating promotional materials and social media, and coordinating with Marcomm teams.

Administrative Support

• Arrange and manage travel plans for the CEO, including booking flights, accommodations, transportation, and visa processing if required.
• Coordinate hotel reservations ensuring timely bookings and adherence to company travel policies.
• Maintain and update executives’ calendars, schedule appointments, and ensure efficient time management.
• Attend and document meetings, including recording minutes, action items, and follow-up tasks.
• Facilitate effective communication by managing incoming and outgoing correspondence, emails, and phone calls.

Communication Management

• Manage the CEO’s presence on external online platforms, such as social media, by creating and curating content, responding to inquiries, and enhancing the CEO’s online brand.
• Maintain and archive internal-facing knowledge platforms, ensuring organized and easily accessible information for team members.
• Facilitate communication and collaboration between teams by providing support for project updates, information sharing, and status reporting.
• Attend conferences, webinars, and meetings on behalf of the organization, summarising key takeaways, and action items, and sharing insights with relevant teams.
• Maintain and update a comprehensive contact management database, including contact information, preferences, and communication history.
• Organise and manage documents, reports, and files related to communication and knowledge management.
• Collect feedback from internal teams to continuously improve communication strategies and knowledge management processes.