Website Wadhwani AI

General Administration

Handle all Administration activities & support the smooth functioning of the office.
Maintain office supplies inventory by checking stock and ordering new supplies as needed.
Monitor inventory of office supplies and the purchasing of new material with attention to
budgetary constraints
Maintaining an inventory of all infrastructure assets for the office facility.
Keeping track of contracts of all service providers, vendors, etc.
Making Travel arrangements to and for the team member/Head as and when required
Daily reporting and MIS updates
Keeping track of the logistics inwards and outwards.
Handle the Transport management
Board Meetings Conference handling. Lunch arrangements for guests in meeting rooms.
Help organize events, including ordering materials and requisitioning meeting spaces.
Manage repositories of information in electronic and physical form.
Make photocopies, scan documents, mail packages, and assist with other administrative
office duties where required.
Handle the purchasing and maintenance of departmental office supply

Billing and Invoice Management

Maintaining invoice tracker.
Receiving the bills from the vendors and verifying the documents attached to the bills.
Doing final certification of the bills and process for approval.Reconciling the payments given to the vendor partners and the accounts team.
Coordinating with Programs, purchases, and Accounts with respect to the bill certification
and payment.
Follow up with Finance team for payment advice.
Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation
within defined timelines
Maintain PO/ Agreement tracker for validity and ensure timely renewal.

Education and Experience: