Job Opportunity for Executive / Sr. Executive – Administration at Wadhwani AI in Delhi

Website Wadhwani AI

General Administration

  • Handle all Administration activities & support the smooth functioning of the office.
  • Maintain office supplies inventory by checking stock and ordering new supplies as needed.
  • Monitor inventory of office supplies and the purchasing of new material with attention to
    budgetary constraints
  • Maintaining an inventory of all infrastructure assets for the office facility.
  • Keeping track of contracts of all service providers, vendors, etc.
  • Making Travel arrangements to and for the team member/Head as and when required
  • Daily reporting and MIS updates
  • Keeping track of the logistics inwards and outwards.
  • Handle the Transport management
  • Board Meetings Conference handling. Lunch arrangements for guests in meeting rooms.
  • Help organize events, including ordering materials and requisitioning meeting spaces.
  • Manage repositories of information in electronic and physical form.
  • Make photocopies, scan documents, mail packages, and assist with other administrative
    office duties where required.
  • Handle the purchasing and maintenance of departmental office supply

Billing and Invoice Management

  • Maintaining invoice tracker.
  • Receiving the bills from the vendors and verifying the documents attached to the bills.
  • Doing final certification of the bills and process for approval.Reconciling the payments given to the vendor partners and the accounts team.
  • Coordinating with Programs, purchases, and Accounts with respect to the bill certification
    and payment.
  • Follow up with Finance team for payment advice.
  • Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation
    within defined timelines
  • Maintain PO/ Agreement tracker for validity and ensure timely renewal.

Education and Experience:

  • Any Graduate
  • Should have at least 3+ years of office administration in a corporate setup o
  • Proficient with MS Excel / MIS reports

Required Abilities:

  • Strong verbal and written communication skills
  • Should be presentable and pleasant
  • Strong Decision making & negotiating skills
  • Ability to multi-task, work under pressure and meet deadlines required

Key Skills

  • Administration
  • Transport Management
  • MIS
  • Vendor Management

To apply for this job please visit www.wadhwaniai.org.