Job Opportunity for Facilities Manager at Quest Alliance in Bengaluru

About the job

The Quest Learning Observatory is a future sensing space that will nurture individuals, organisations and communities to craft the future of work and learning using regenerative principles. It brings together youth, educators, leaders, policy makers, industry, funders, civil society organisations and community members to reimagine, experiment and build the blueprints of regenerative cultures towards a truly sustainable future.

Purpose

Bring together and facilitate knowledge exchange amongst a vibrant interdisciplinary community of practitioners to share insights, connect and co-create solutions that work towards a regenerative future.

Support and mentor young professionals to experiment, build and scale low cost sustainable solutions that address challenges that their world is facing.

Curate relevant trends and insights that can inform design, decisions and dialogue around future of work and learning, and its contribution to a regenerative future

Become a demonstration site for how institutions and organisations can build a culture and infrastructure for learning and work, that inspires a regenerative mindset.

The space is located at the south-west edge of Bangalore, in Kengeri  near the Kambipura lake, and is neighbours to several educational institutions, a vibrant community of practitioners across sectors and the local Doddabele community.

About the role

Property Operations & Maintenance

• Serve as the single point of contact for any facilities-related operations.
• Develop and Implement building procedures and performance measures, promoting best practices and developing better processes.
• Take charge of all activities like parking, security, facility upkeep, waste disposal, etc.
• Manage the space allocation and usage system within the facility.
• Take charge of the space’s budget, accounting and financial operations.
• Encouraging adherence to health and safety standards.
• Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors.
• Coordinate with vendors and suppliers to ensure that they comply with the procurement processes and deliver quality work.
• Handle insurance plans and service contracts
• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Work closely with the kitchen and maker space teams to ensure smooth coordination and operations.
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimise costs

Ensuring Sustainability

The role is to plan and execute operations in such a way that the learning observatory is maintained and sustained as a green building.

Some goals of the building the the facilities manager would have to oversee are as follows  –

• Aspiration – be a carbon neutral building, which would include management of services for electricity, water, waste and plantation.
• Coordinate with BESCOM and keep track of energy consumption
• Manage water consumption, share data on usage, find ways/technology to reduce water wastage in the building.
• Manage waste management systems, and work closely with the people team to change behaviour around waste management.
• Ensure sustainability mindset in procurement of materials and equipment for the observatory. Eg. soaps, machines, paper etc.

Event Management

• Assist in managing Organization events, including venue selection, vendor coordination, and transportation arrangements.
• Ensure all necessary equipment, materials, and supplies are available for events.
• Be present during events to provide on-site support, troubleshoot issues, and coordinate event activities.
• Maintain databases and records related to event planning and execution.

Qualifications & Requirements:

• Candidates from hospitality / facilities management background are preferred
• Ability to communicate effectively, both verbally and in writing
• Strong email and calendaring skills
• Prior work experience of event management
• Experience in managing budgets and accounts for facilities.
• Excellent administrative, organisational, and problem-solving skills
• Ability to work effectively in a fast-paced, deadline-driven environment (including prioritisation skills, flexibility toward change, sense of urgency, and dealing with ambiguity)
• Strong attention to detail, can-do attitude, and ownership mindset
• Eagerness to learn, collaborate, and share knowledge and experiences across regions and teams