Job Opportunity for Finance & Administration Assistant at Jhpiego in Lucknow

Overview

Jhpiego is a nonprofit global health leader and Johns Hopkins University affiliate that is saving lives, improving health and transforming futures. We partner with governments, health experts and local communities to build the skills and systems that guarantee a healthier future for women and families. Jhpiego translates the best science and practice into moments of care that can mean the difference between life and death for women and families. The moment a woman gives birth; the moment a midwife helps a newborn to breath. Through our partnerships, we are revolutionizing health care for the world’s most disadvantaged and vulnerable people.

In India, Jhpiego works across various states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, strengthening human resources for health, and non-communicable diseases. These programs are funded by USAID, Bill & Melinda Gates Foundation, David & Lucile Packard Foundation, Children’s Investment Fund Foundation (CIFF), MSD for Mothers and other anonymous donors.

Jhpiego is hiring for the position of Finance & Administration Assistant (FAO) based at Lucknow, Uttar Pradesh. The FAO will work with the staff based at India Country Office/ State Office to assist in the implementation of activities and support finance functions. The position will report directly to the Sr Finance & Administration Officer.

Responsibilities

Finance:

• Support in financial operations with particular emphasis on handling accounts payable, preparing and submitting monthly financial reports at the state level. Provide day-to-day financial and administrative support to staff.
• Review financial documents such as invoices and vouchers and other documents such as purchase orders to ensure the completeness, accuracy, and validity of financial data.
• Accurately allocate codes, track, and timely process vendor and consultant invoices, and staff expense reports for payments.
• Reconcile and monitor travel expense reports and project expenses as per rules of the organizations.
• Manage petty cash as per Jhpiego policy.
• Monitor and reconcile travel expenses and project expenses to individual advances.
• Maintain proper documentation of all financial transactions and filing of accounting documents and maintain accounting records compatible with standard accounting practice of Jhpiego and Donor guidelines.
• Assist with external/ internal audits and financial reviews by the donors.
• Maintain and administer an inventory system of Jhpiego’s office equipment, materials and supplies.
• Ensure effective performance of a broad range of financial functions having project-wide implications. 

Administration & Procurement

• Support supervisor to develop and maintain vendor database.
• Support supervisor in managing large events and workshops in consultation with the Programs teams.
• Follow Procurement Procedures as per Jhpiego India Procurement Policy.

Required Qualifications

• Bachelors/ Masters in Commerce/ Financial Management or equivalent qualification.
• Minimum 1-3 years of experience in Finance and Accounts preferably with an international NGO in a multi-donor environment.
• Demonstrated experience of managing Finance & Administrative functions in field
• Experience in operating accounting software, good knowledge of QuickBooks preferred.
• Local candidates from Uttar Pradesh will be preferred