A. Background

UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. UNDP is on the ground in about 170 countries and territories, working with national counterparts on solutions to global and national development challenges.

In the programme countries, UNDP supports stabilization, state-building, governance and development priorities in partnership with the host governments, the United Nations system, the development partners and other partners to help the country to achieve sustainable development by eradicating poverty in all its forms and dimensions, accelerating structural transformations for sustainable development and building resilience to crises and shock.

UNDP has worked in India since 1951 in almost all areas of human development, from systems and institutional strengthening to inclusive growth and sustainable livelihoods, as well as sustainable energy, environment and resilience. UNDP’s programmes continue to fully integrate a global vision for catalytic change with India’s national priorities. With over 30 projects on the ground in almost every state, today UNDP India works to achieve the Sustainable Development Goals by transforming traditional models to do development differently. In a rapidly changing global environment, the work of UNDP and the broader UN family aligns with the Government of India’s new national development vision, India 2030, and builds upon the Sustainable Development Goals. UNDP India’s country programme for 2023-27 has three major focus areas:

Inclusive growth
Environment and energy
Strengthening systems and institutions

These are supported by a framework of renewed partnerships and blended finance solutions, a pool of
financial and technical resources for greater impact and scale, and South-South expertise.

You are invited to join a team of dedicated development professionals whose primary role is to support the India to achieve the 2030 Agenda. As part of the UNDP team your focus will be to work with multiple stakeholders to find the country specific solutions that lead to sustainable development and to ensure no one is left behind – and we reach those furthest behind first.
UNDP is looking for individuals who have the communication, analytical, planning and implementation capacities that can address links, choices and connections across many issues and sectors. We seek individuals who can apply global best practice to national contexts. We are looking for people who are enthusiastic, motivated, and committed to making a positive contribution to Development in India.

UNDP India is working to support various ministries, donors, partners, projects and state teams on a range of workstreams across SDG and innovative financing. This includes work on climate financing, public financing, inclusive insurance, budgeting and innovative financing instruments. In order to ensure effective and timely management of these engagements, UNDP India is looking for a Finance & Administrative Associate for its SDG Finance team.

The incumbent will provide overall functional support for managing finance and admin related work. The Finance & Admin Associate will support the Advisor, SDG Finance and the team in ensuring timely and efficient financial management and administrative processes.
S/he will be based at UNDP, New Delhi and shall work under the guidance and supervision of the Advisor/ Head of SDG Finance. As this is a full-time position, s/he cannot hold any other job/assignments during this assignment.

Duties and Responsibilities

Financial Management

Preparation of expenditure reports, budgets, Annual Work Plans (AWPs), revisions and projections for various SDG Finance projects
Preparation of the financial reports for donors, UNDP and Government as per the requirement.
Process timely payments of vendors, travel and other claims of staff.
Coordinate with vendors and UNDP finance team for timely payment.
Assist in preparation of legal documents for contracting and procurement of goods and services, including maintenance and physical verification of assets.

Facilitate financial audits and process annual, half yearly and quarterly financial progress Reports.

Filling and documentation of important papers and documents.

General Administration

Provide administrative and operational support at the central/national level.
Draft letters, invitations, meeting agenda and meeting minutes and make travel arrangements as needed.
Organize logistics for meetings/workshops/ events.
Assist in collation and compilation of data and information from the concerned implementing partners.
Facilitate in preparing and monitoring contracts, follow ups with the contractors/consultants
Maintaining project documents, inventory, correspondence and communications.

Required Skills and Experience

Education: High School OR Bachelor’s degree in Accounting, Finance, Business Administration or related field.

Experience:

Experience: 6 years (post High School) OR 3 years (post Bachelors) of relevant experience in financial management and general administration or programme support service is essential

Any additional relevant work experience will be highly desirable
Experience of working with the UN and/or international organizations is desirable
Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e- mail applications etc. Knowledge of other applications such as Front Page, Publisher and some multimedia tools would be useful.
Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in worktasks
Strives to keep job knowledge up to date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Good oral and written skills in English

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