Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.

With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

UNDP India’s current Country Programme, 2018-2022, is in its final year of implementation. Our new Country Programme (2023-2027), which comes into effect in 2023, builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:

Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs
Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized
Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability

South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.

You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.

Duties and Responsibilities

The HR & Admin Analyst – Technical Support Unit will work under the overall guidance and supervision of the National Programme Director-TSU. S/He will ensure engagement of all direct stakeholders and delivery of project objectives, in coordination with the Joint Secretary & CEO, DoA&FW, MoA&FW when needed.

Duties and Responsibilities:

Provide operational and coordination support for implementation of project activities.
Provide support to the Project Management Unit in their day-to-day administrative functioning.
Ensure all organization assets including equipment’s, and other moveable and fixed assets in all office are insured at all times.
Ensure timely completion of formalities in respect of MHA guidelines (securing entry-pass for employees/ visitor and goods).
Directs and coordinates the local implementation of Project Office IT operations, ensuring alignment of IT services with the business needs of the area(s) and adherence to established project management principle and best management practices.
HR personnel administration: Hiring process, Contractual changes, Drafting job descriptions, Maternity decisions & documents, Termination process
Logistic arrangement of all travels accommodations and process expense forms on ERP system.
Organize workshops, seminars and Project Steering Committee meetings including logistic assistance such as travel arrangement and hotel bookings etc. Coordinate with government officials and other stakeholders for organizing virtual meeting/conferences/workshop etc.
Perform any other tasks consistent with the level of the post and/ or assigned by the Reporting Officer; National Programme Director – TSU.

Competencies

Core competencies:

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

People Management competencies:

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies

UN policy knowledge- ethics: Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Results-based Management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need. Shares knowledge across the organization and builds a culture of knowledge sharing and learning.
Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Business Management -Resource Management: Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and

Required Skills and Experience

Education:

Bachelor’s Degree OR Masters OR equivalent in Commerce or MBA or closely related field will be given due consideration.

Experience:

Minimum 2 years’ (Bachelor’ Degree) or 0 years (Master’ Degree) of demonstrable relevant experience.
Relevant experience working in Government institutions and Liaoning with multiple departments or other international development organizations is mandatory.
Additional years of work experience in administration & human resources experience in programme support service in the development sector.
Basic knowledge of Information Technology hardware & software.
Should have computer knowledge in MS Office and otherapplications such as Govt E-filing, and ERP systems.
Demonstrates integrity and ethical standards.
Promotes the vision, mission, and strategic organization.
Understands the main processes and methods of work regarding to the position.
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
Strives to keep job knowledge up to date through self-directed study and other means of learning.
Demonstrates good knowledge of information technology and applies it in work assignments.
Understands the main processes and methods of work regarding to the position.
Strives to keep job knowledge up to date through self-directed study and other means of learning.
Demonstrates good knowledge of information technology and applies it in work assignments.
Good facilitation and communication skills.
Excellent writing and presentation skills.
Reports to internal and external clients in a timely and appropriate fashion.
Organizes and prioritizes work schedule to meet client needs and deadlines.
Establishes, builds, and sustains effective relationships within the work unit and with internal and external clients.
Responds to client needs promptly.
Ability to liaise and work with people of different backgrounds and in a multi-cultural environment.
Ability to work well under pressure and as a part of a team.
Uses information/databases/other management systems.
Provides inputs to the development of simple system components.
Makes recommendations related to work procedures and implementation of management systems.
Excellent working knowledge of MS Office-Word, Excel, Power Point, Intra-Internet, e-mail applications etc.

Required Language(s)

Excellent oral and writing skills in English and Hindi

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