Job Opportunity For Leadership Office Coordinator At Quest Alliance In Karnataka

Website Quest Alliance


Travel Coordination:

  • Arrange complex domestic and international travel itineraries for the executives, including flights, accommodations, ground transportation, and visa processing when necessary.
  • Coordinate travel logistics with external vendors and ensure adherence to travel policies and budgetary constraints.
  • Proactively anticipate and resolve any travel-related issues or last-minute changes.
    Calendar Management:
  • Manage multiple executives’ calendars, including scheduling appointments, meetings, and conference calls.
  • Coordinate with internal and external stakeholders to prioritize and schedule commitments based on availability and strategic importance.
  • Efficiently handle calendar conflicts and adjustments, keeping executives informed of changes in their schedules.
    Documentations & Presentation Preparation:
  • Assist in the preparation and formatting of presentation materials, including PowerPoint decks, reports, and other documents for external meetings, conferences, and events.
  • Collaborate with executives and other team members to gather relevant information, data, and visuals to enhance the quality and impact of presentations.
  • Ensure presentation materials are error-free, visually appealing, and aligned with corporate branding guidelines.
  • Supporting the Strategy implementation lead in in documenting the review meetings.
    Logistics Management:
  • Coordinate logistics for external meetings, events, and conferences, including venue selection, catering arrangements, equipment setup, and audiovisual support.
  • Liaise with vendors, facilities management, and IT support to ensure seamless execution of logistics for various engagements.
  • Anticipate and address any logistical challenges or special requirements to ensure the smooth operation of events.
    Administrative Support:
  • Provide general administrative support, including managing correspondence, handling phone calls, and processing expense reports.
  • Organize and maintain electronic and physical files, documents, and records in an organized and accessible manner.
  • Handle ad hoc tasks and special projects as assigned by the executives, demonstrating flexibility and adaptability in a fast-paced environment.
  • Bachelor’s degree in Business Administration, Communications, or related field preferred.
  • Proven experience as an executive assistant or similar role, supporting multiple executives in a fast-paced environment.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
  • Excellent communication and interpersonal skills, with a professional demeanor and the ability to interact confidently with internal and external stakeholders.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
  • Discretion and confidentiality in handling sensitive information and privileged communications.
    Additional Requirements:
  • Ability to work independently with minimal supervision while demonstrating initiative and resourcefulness.
  • Strong attention to detail and accuracy in all aspects of work.
  • Adaptability to changing priorities and willingness to take on new responsibilities as needed.
  • A proactive approach to problem-solving and a commitment to delivering high-quality support to executives and the broader team.
    To Apply

Interested candidates are requested to apply for the role by filling up the application form given here.

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