Website Madhi Foundation

The Manager will partner closely with all teams across our growing organization. The focus of this role is to ensure that our finances are managed seamlessly as we scale and evolve in our projects and team size. You will also partner closely with the Projects Vertical Heads to streamline the fund utilization process pertaining to all the projects that Madhi undertakes. 70% of their time will be invested in finance related activities, and 30% will be dedicated towards managing Admin related functions.

What we do

Madhi works closely with the Tamil Nadu School Education Department to conceptualise and implement large scale quality improvement programmes in Tamil Nadu’s government schools. Over the course of the next 5 years Madhi will strengthen its existing programmes in the state (as well as undertake new programmes) with the singular aim of ensuring transformative improvement in the quality of school education in Tamil Nadu. Madhi’s programmes in Tamil Nadu are consolidated under a single umbrella called Project: TN Soars, comprising 3 critical projects: 1. Ennum Ezhuthum (The Tamil Nadu state Foundational Learning Mission), 2. TechForEdSystems and 3. Tamil Nadu STEAM Model Schools.

Ennum Ezhuthum: We are currently also working as the ‘Chief Management Partner’ for Tamil Nadu’s official Foundational Learning Mission, The ‘Ennum Ezhuthum Mission’ – a Rs. 500 Cr Mission of national and regional importance aimed at universalising foundational learning for all children in Tamil Nadu’s 37,000 government schools.

Project MALA: Project MALA aims to create high-tech, low-tech and no-tech tools which can support child-educators (parents, teachers, volunteers) to build the neuro-linguistic exposure that children require to acquire language proficiency through oracy. Children in rural areas or from low income households have minimal exposure to the English language- particularly oracy. They find the existing english language learning tools inadequate to build fluency in spoken English and also have difficulty in reading to learn from English sources. Project MALA aims to leverage technology and contextually built learning resources to solve this problem.

Tamil Nadu STEAM Model Schools: To ensure holistic growth of children from underserved communities and to empower them with the skills to work toward their dreams, the Department of School Education has embarked on an ambitious project of setting up ‘Tamil Nadu Model Schools’ that will serve children from the most marginalized backgrounds and equip them with skills and knowledge such that their disadvantages get mitigated and no longer impede their success in academics, work and life. Madhi has joined the Department to assist in the setting up of these 38 Model Schools, each exemplifying the principles of equity and inclusion in letter and spirit, enabling every student, irrespective of their background, to receive equal opportunities to aspire and achieve their goals.

Your team (Organisational Development)

The Organizational Development (OD) team comprises Human Capital Management (HCM), Operations, Communications and Partnerships. The OD team consists of heroes who work hard in the shadows and believe that the show must go on, come rain or sunshine. The Operations team oversees finance and administration related activities and ensures seamless functioning of the organization.

About the role

The challenges you will help solve in this role:We are a people first organization which means we do whatever it takes to make Madhi a safe and comfortable and enjoyable place for the team to work at. We are also a small, growing team which means everyone does everything, many a time. As the Manager, you will be expected to operate without inhibitions, doing whatever it takes to make Madhi a great place to work at. On some days this may look like ensuring the roof is not leaking and on others this may look like you organizing the Annual Team Retreat..

Over the past 5 years, we have grown from a team of 5 to a team of 25 currently and are likely to grow exponentially to a team of 150 soon. This will require us to strengthen our Fund Management practices, set up systems that simplify the payroll process ensuring the team receives their salaries on time without any discrepancies.

You will be expected to help balance the requirements of donors, internal requirements and steering Project Finance to walk the tightrope.

The job description:

Below is an indicative set of responsibilities you will be required to lead as part of your role. We believe that a job description is best created collaboratively where the individual joining the team and the senior leadership team together define the role in greater detail so it reflects your aspirations and ambitions as much as it does the organisation’s needs. A detailed description will be jointly created once the selection process has been completed and you have accepted our offer of employment.

In this role some of your responsibilities will include:

Ensure effective execution of HR Operations systems such as payroll, HRIS, goal setting process etc. to ensure optimal organizational efficiency and employee satisfaction
Carry out monthly payroll processing and ensure all payments are processed meticulously and on time
Handle petty cash and be responsible for reimbursement processes
Remit statutory payments including TDS and ensure all compliance requirements are met by liaising with the Audit team
Prepare monthly reports and other financial collaterals based on donor and partner requirements
Track, classify, file all receipts, vouchers and support budgeting and book-keeping procedures
Ensure an impeccable maintenance of accounts ledgers
Lead the office administration management process including assets and facilities management
Manage agendas/travel arrangements/appointments
Organize events/meetings – both internal and external and assist relevant team members with organizing when needed

You will thrive in this role if you:

Enjoy number crunching.
Can work on Excel with ease.
Have prior experience in an HR operations role.
Have experience in working with Tally.
Have outstanding formal written communication skills in English
Have impeccable planning and task tracking skills
Are meticulous with numbers
Are able to communicate respectfully and effectively
Have exceptional time management and organization skills

Prerequisites include:

At least 4-6 years of relevant work experience in finance roles
Experience in the education/development sector would be an added advantage
A degree in commerce, accounts or relevant field of study from a reputed institution
Excellent knowledge of MS Word, Excel and PowerPoint and all Google Suite applications
At least spoken knowledge of Tamil language

This role will report to: Head, Operations and People Practices
Location: Chennai, Tamil Nadu
Remuneration: Rs 5,00,000 – 7,00,000 Lakhs p.a
Please note: You will be expected to bring your own laptop, with updated software (MS Office 2016)

For more information, please write to: apply@madhifoundation.org

To apply for this job please visit forms.gle.