ABOUT SNEHA

A secular, Mumbai-based non-profit organisation, SNEHA believes that investing in women’s health is essential to building viable urban communities. SNEHA targets four large public health areas: Maternal and New Born Health, Child Health and Nutrition, Sexual and Reproductive Health and Prevention of Violence against Women and Children.

Our approach is two-pronged: it recognises that in order to improve urban health standards, our initiatives must target both care seekers and care providers. We work at the community level to empower women and slum communities to be catalysts of change in their own right and collaborate with existing public health systems and health care providers to create sustainable improvements in urban health.

ABOUT THE ROLE

The Administration Officer is required to assist with general administration activities at Central Operations as well as with the program teams in absence of assigned admin staff. He/She will be required to manage general administration activities as well as take on the additional responsibility of assisting with the purchase and inventory management systems.

Roles and Responsibilities

At Central Operations:

1. To handle procurement of assigned items / particles (or) services as needed for the organisational need as per laid out procurement policy. This task involves from the RF process, sourcing vendors, seeking quotes, negotiation, making comparison, presenting for approval, placement of order, material delivery or service completion, invoicing and payment (Full cycle of procurement)

2. To assist with Fixed Asset Management –data entry, visiting offices/sites and marking assets with assigned codes

3. To handle the data capture of Central Operations, purchase process – entry in purchase tracker, filing etc.

4. Visit every office and its corresponding centre’s/sites at least 2-3 times a month to collate any requirements vis-à-vis maintenance, repairs, electrical connections

5. Assist with inventory management – physical inspection and count, data entry

6. Any other task/activity assigned to fulfill Administration goals

At Program Sites:

1. Supervision of housekeeping and pantry services

2. Admin tasks such as repairs and maintenance, AMC of Pest Control / AquaGuard, dispatch and courier, attending phone calls, filing, physical inspection of purchases, managing printing and stationery requirements, correspondence, etc.

3. Logistics arrangements for meetings, events, visitors

4. HR and finance functions pertaining to attendance and leave records, maintaining petty cash, billing and payments.

5. Minor IT troubleshooting assistance

6. Any other task/activity assigned to fulfill Administration goals

Reporting

This position will report to Admin Coordinator at SNEHA

Requirements: Skills and Experience

Graduate is must
3 – 5 years in Admin function

Personal Attributes and Competencies

Good interpersonal and communication skills
Computer literate, preferred proficiency in Word, Excel
Ability to communicate in English, Hindi and Marathi – oral and written
Ability to take initiative and good grasping skills
Willingness to travel within Mumbai

APPLICATIONS

To be sent email to damini.pandey@snehamumbai.org with subject line: Officer-Program Logistics

To apply for this job email your details to damini.pandey@snehamumbai.org