Job Opportunity for People & Admin Assistant at Quest Alliance in Bengaluru

At Quest Alliance we transform learning ecosystems through education technology, capacity building, and collaboration to build 21st-century skills for learners and facilitators

We are a not-for-profit trust that focuses on research-led innovation and advocacy in the field of teaching and learning. We engage with educators, civil society, government institutions and corporate organizations to demonstrate and enable scalable and replicable solutions in school education and vocational training

At Quest you will get the opportunity to apply your skills and contribute to addressing issues around quality education and skills training. The organization gives you the space to learn and grow in a fun and engaging environment.  We have an eclectic group of people working at Quest drawn from diverse disciplines including Education, Technology, Design, Youth Development and Business.

Roles & Responsibilities:

HR Documentation and Logistical Support 

• Ensuring the appointment letters are handed over on the first day of appointment
• Sending probation confirmation mails or extention mails to new employees as relevant
• Ensuring the Contracts are filed and the employees database is up to date
• Maintaining the employees personal file to ensure it is updated with information including medical certificates/  disciplinary letters/ job descriptions etc… and readily available for internal and external audits
• Maintaining the staff addition and deletion list and database
• Ensuring all information related to People to aid finance and admin processes are shared with the focal point
• Drafting the experience letters or employment proof letters as needed
• Drafting letters for official purposes as and when needed 
• Issuing the offer letter, salary revision letters and other HR letters
• Supporting with scheduling exit interviews or any follow up meetings for grievance redressals
• Supporting with scheduling induction and other L&D led capacity building activities including logistics as required
• Prepare, maintain and share data, reports & analytics as required  

Hiring & Onboarding

• Support in scheduling interviews and follow-up with potential candidates
• Initiate and ensure completion of required background screenings, document collection or other onboarding requirements
• Assist the new hire with any support required
• Maintaining a database (current/ past and prospective ) candidates
• Support with the logistics for the induction of new joinees
• Support the team on need basis as and when required 

Requirements

Required Skills and Experience: 

• Graduate
• Working knowledge of Microsoft Office Suite
• Good communication skills
• Candidate should be flexible, self-motivated, enthusiastic, and an energetic team player
• Ability to work independently as well as collaboratively with other teams