Job Opportunity for Program Operations Officer at Room to Read in New Delhi, India

## Officer, Program Operations

 

**About Room to Read**

 

Founded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read is creating a world free from illiteracy and gender inequality through education. We are achieving this goal by helping children in historically low-income communities develop literacy skills and a habit of reading, and by supporting girls as they build life skills to succeed in school and negotiate key life decisions. We collaborate with governments and other partner organizations to deliver positive outcomes for children at scale. Room to Read has benefited more than 39 million children and has worked in 23 countries and in more than 182,000 communities, providing additional support through remote solutions that facilitate learning beyond the classroom. Room to Read aims to benefit 40 million children by 2025. 

 

**Job Location:** New Delhi, India

 

**Experience Required:** Minimum 6-8 years of relevant experience.

 

**Job Description:**

 

The Officer, Program Operations will be primarily responsible for ensuring the program is implemented as per the agreed logical framework and within planned timelines and agreed budgets. The person will coordinate with Program teams in all the intervention states and RtR’s Country Office. This position will report to the Director, Program Operations, RtR.

 

**Roles & Responsibilities:**

 

* **Program and Contextual Understanding:**

    * Develop a good understanding of RtR’s Literacy program.

    * Understand RtR’s program models (I-Do, We Do and You-Do), approaches, and significance.

    * Develop an in-depth understanding of project approach and goals.

    * Thoroughly understand key government initiatives and policies at the State and Central level.

    * Possess a strong understanding of various government structures and their roles and responsibilities.

* **Planning and Budgeting:**

    * Lead the preparation of Annual Work plans along with budgets in the prescribed format in consultation with all stakeholders.

    * Develop detailed Implementation Calendars aligned with planned activities.

    * Develop re-budgeting plans in consultation with all stakeholders.

    * Ensure accurate budgeting based on experience and +/-5% utilization.

* **Tracking Program Activities:**

    * Organize review meetings as per the agreed frequency and ensure that action points are adhered to, thereby improving the quality of the project.

    * Follow up on the organization of internal staff capacity building initiatives and highlight any gaps.

    * Act as the focal point person with state teams for any day-to-day coordination.

    * Keep abreast with updates from states for any follow-up actions.

    * Timely submission of Cash forecast, Financial outlook to Supervisor.

    * Review monthly Financial MIS and report any concerns.

    * Ensure timely procurement and booking of expenses for all activities.

    * Develop ToR for any consultancies that need to be awarded.

    * Conduct regular field visits to oversee program implementation at project locations.

    * Support RM&E and Literacy team in the development of any indicators related to program assessment.

* **Donor and Global Office Compliances:**

    * Ensure all donor compliances are followed, and any deviation is properly documented.

    * Timely submission of all reports, fund requests, expenditure statements, and other documents.

    * Support in the development of MoUs, agreements, and any other legal documents as required.

    * Timely response to any queries from Donors or the Global office.

    * Ensure timely submission of timesheets for all staff members.

* **Documentation for the Project:**

    * Develop quality donor reports as per the mandate during the reporting period across the project locations.

    * Stay informed about programmatic developments at all levels to document them in strategic reports.

    * Develop internal notes for circulation with various team members and input during monthly review and planning meetings.

    * Contribute to any reports, collaterals due for Donor or internally.

    * Support in the development of communication materials for the project for dissemination on different platforms.

    * In consultation with all concerned, develop data dashboards and ensure they are accurately and timely updated.

 

**Qualifications & Experience:**

 

* Master’s degree in Management, Social work, or a related field is required.

* Minimum 6-8 years of relevant experience.

* Excellent writing skills and a high-level command of grammar.

* Ability to easily change writing styles to fit the audience and voice of the piece.

* Must have attention to detail.

* Comfortable working with budgets.

* Strong understanding of Logical framework and ability to work with state teams in finalizing the same.

* Possesses strong oral and Interpersonal Skills to be able to communicate with potential organizations and/or government contacts on the desired grant.

* Ability to interact effectively with a wide variety of people with diverse communication styles.

* Excellent coordination and problem-solving skills.

* Good interpersonal skills and a team player.

* Proficiency in Microsoft Office applications required.

 

**Room to Read is a child safe organization.**

 

**To be successful at Room to Read, you will also:**

 

* Have passion for our mission and a strong desire to impact a dynamic nonprofit organization.

* Be a proactive and innovative thinker who achieves results and creates positive change.

* Have a very high level of personal and professional integrity and trustworthiness.

* Embrace diversity and a commitment to collaboration.

* Thrive in a fast-paced and fun environment.

 

**Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled**