Job Opportunity for Programme, Budget and Office Manager at New Delhi

Main purpose of job:

We are looking for a talented person to join our dynamic and inclusive team, in enhancing team administration focussed role that will feature a blend of managing budgets, office management, internal comms reporting and providing support for projects and events.

The Science, Innovation, Tech and Health teams create a living bridge between policymakers, researchers and innovators in the UK and India. We are focussed on shaping a fourth industrial revolution that improves citizen’s health, wellbeing and prosperity, based on the principles of democracy, openness and peace in both countries – you’ll be responsible for keeping the projects and programmes that enable this on track and within budget; liaising regularly with Health, Tech and Climate Change team leaders.

You’ll work closely with the diverse range of colleagues across the BHC India network to manage budget and essential office management for our team, act as secretariat for SIN regional director and lead on internal communications by keeping the senior management informed of our team’s work.

You’ll be part of an exciting global community of science diplomats: The UK Government’s Science and Innovation (SIN) network comprises of over 100 officers around the globe in 40 different locations. The SIN India team is one of the largest of its kind; and aims to build a UK-India science and innovation partnership that is internationally recognised as an unparalleled force for global good.

Roles and responsibilities / what will the jobholder be expected to achieve?:

We are looking for candidates with strong administration skills and a track record of delivery in the diplomatic, international and / or budget management context. If you thrive in a fast-paced working environment with a very diverse range of stakeholders, we would welcome your application.

As part of the SIN team, you’ll help to create a living bridge between science and innovation policy makers, doers and thinkers in the UK and India.

You will join a team of 16 talented and enthusiastic people to deliver a portfolio centred around three main workstreams:

1. Provide financial management support to the team to enable us to forecast our spend accurately and deliver projects and events within budget. Manage the SIN Regional Director’s diary on a daily basis.

2. Be our office manager, ensuring the team has the resources and equipment they need to do their jobs well, alongside organising a fun and relevant team building programme to upskill, motivate and bond us.

3. Work with colleagues to plan and coordinate logistics for at least 5 senior visit programmes. You will be crucial to ensuring VIPs are in the right place at the right time, generating maximum impact when they meet Government, academic and industry leaders.

4. Lead the delivery of our team’s internal communications including through creation of a forward look grid, SINsights and SINpacts series and other creative and engaging products.

There is real opportunity in this role to boost the UK and India’s science and innovation partnerships on the global stage and to work with a wide range of international and domestic partners across Government and industry. We are a supportive, diverse and flexible team, with an exciting and evolving programme of work, so there will be opportunities to get involved in / lead on additional work in the wider team related to other sectors and / or activities.

Resources managed (staff and expenditure): You’ll oversee the team’s programme and budget of around £2 million.

Language requirements: Language: English

Level of language required: Excellent command over the English language, both oral and written.

Learning and development opportunities (and any specific training courses to be completed):

Learning and development is highly valued by SINT officers and managers and is embedded into our team culture. The jobholder will have access to a vast range of opportunities aligned with their development needs and the main subject matter anchors of the role. They will be able to navigate their development journey through a range of avenues, including site visits, role relevant training, shadowing of senior leaders, mentoring/ reverse mentoring, crisis response/ first aid/ mental health first aid training and a large number of Embassy networks to build their skills and knowledge. We embrace and encourage creative ways of growing a positive and fulfilling career trajectory, with staff wellbeing being central to all we do.

We are a supportive, diverse and flexible team, with an exciting and evolving programme of work, with stretching development opportunities and responsibility devolved wherever possible. There will be opportunities to get involved in / lead on additional work in the wider team related to other sectors and / or activities.

Working patterns: Full time Mon-Fri. With Line Manager agreement, the job holder will have the option of working flexibly.