Job Opportunity for Project Administrator at Care India in Delhi

POSITION/DESIGNATION

Project Administrator

GRADE/LEVEL

G

PROJECT/UNIT

Indian Partnership for Early Learning 

PROJECT DURATION

5 years

POSITION DURATION

5 years

REPORTS TO

Chief of Party

LOCATION

Delhi

TRAVEL

Limited

ABOUT US

CARE is a not-for-profit organisation working in India for over 68 years, focusing on alleviating poverty and social injustice. We do this through well-planned and comprehensive projects in health, education, livelihoods and disaster preparedness and response. Our overall goal is the empowerment of women and girls from poor and marginalised communities leading to improvement in their lives and livelihoods.

During FY 2018-19, CARE India directly reached out to 37.2 million people through 43 projects across 14 states, covering more than 80+ districts. We are part of the CARE International Confederation, working in 100 countries for a world where people live with dignity and security.

CARE India seeks a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security.

Our goal is to ensure that women and girls from the most marginalized communities are empowered, live in dignity and their households have secure and resilient lives. CARE India aims to accomplish this goal by working with 50 million people to help them have quality health, education, livelihoods and overcome the effects of disasters.

PROJECT DETAILS

India Partnership for Early Learning (IPEL) is a USAID funded project that aims to ensure all children (girls and boys) from Early childhood education to early grades (grades 1&2) are positively impacted in four Indian states (Bihar, Jharkhand, Uttar Pradesh, South Delhi Municipal Schools). The ultimately goal of the project is all children (age 3-6) attending AWCs/Balvatika/preschools attain school readiness by age 6;      and  children (age 6-8) attending early grades (1-2) acquire reading fluency and comprehension, number recognition, two-digit addition and subtraction, express emotions safely, and express understanding of emotions of others verbally or through pictures by end of grade 2 in four intervention states.  The project approach will influence practices of both government run and private schools in intervention states to ensure every child of the state is positively impacted. 

The project is designed to work very closely at national and state education/WCD department and its institutions to work, influence and advocate on the agenda of Early Childhood and Education and Foundational Learning and Numeracy (FLN).   IPEL project adopts a system strengthening approach using technical support model to work with state and national government. For this, IPEL project will set up a central and state level Project Management Unit, having experts on foundational learning, to engage, influence, and technically guide department of education and its key institutions for effective delivery of foundational learning and numeracy program in the state. The key technical area includes- Effective FLN content and materials for teachers and children, Robust and quality capacity building approach and review system, FLN vision, budget and financing, Quality educational monitoring and learners’ assessment tracking system and Empowered community engagement in each of the state. It will work towards addressing issues and challenges faced by marginalised children and girls in the states to ensure every child in the state attend the school and acquire learning. 

The project will also ensure state government develop robust system and mechanisms to positively support schools, teachers and children level over next 5 years in intervention states. Since The IPEL project objectives and goals are aligned with national mission- NIPUN BHARAT, it will also contribute to larger goal of National Education Policy and state priorities.

The project has formed a consortium of 4 organizations led by CARE to work with state government. This consortium will work closely with department of education/its institutions to ensure quality and effective delivery of Foundational Learning (FL) for both public and private schools.

JOB SUMMARY

The person will be responsible for assisting the Chief of Party and its team at Central Management Unit located at Delhi. He/she will function as executive assistance to Chief of Party and maintain his/her travel schedules, meeting notes, documentation, meeting coordination etc. 

The person will be responsible for managing office, arranging meetings, support in travel booking of the team as well as providing PR/procurement support to ensure smooth functioning of the office. 

The person will report to Chief of Party.

ROLES AND RESPONSIBILITIES

Key Responsibilities 

• Ensure CMU project office management and provide all administrative support to Central Management Team 
• Engage and Coordinate with CARE India procurement and administrative office for necessary office requirement 
• Handle travel and procurement related requirement of Central Management Team and work with CARE India support office
• Maintain data bank of vendors/consultants for effective procurement services
• Coordinate and ensure travel requirement of all team members are met
• Provide necessary secretarial support (setting meetings, meeting minutes, calls) to chief of Party
• Organize and coordinate meetings on behalf of Chief of Party and ensure effective logistical support
• Manage and update project related data/files system on one-drive/share point.
• Any other responsibilities as provide by Chief of Party

KEY RELATIONSHIPS

Manager- Finance and Administrative

QUALIFICATION & EXPERIENCE

Essential

• Graduation in any subject
• Minimum 2 years of experience as office administrator or project assistant
• Good MS office skills – power point presentation, data management 

Preferred

• Good office management and data management skills
• Good communication skills and ability to network with people

SKILLS & COMPETENCIES

Communication skills:

• able to articulate and communicate well to all stakeholders (both verbally and in writing) in a manner that meets the different needs of different audiences 

Language skills:

• able to read, write and speak in English and hindi language at an expert level
• ability to type in Hindi language 

Collaboration / People skills: 

• adept at co-creation: naturally collaborative and solutions focused 
• able to reflect, empathetic, and a good listener 

Change Management:

• resilient: able to deal well with ambiguity, uncertainty, and change     
• flexible: able to adapt well to shifting priorities 
• versatile: able to juggle different and conflicting priorities 

Operational and Administrative Skills

• able to successfully manage deliverables in stipulated time
• able to incorporate feedback and continually work on project / process improvement