Job Opportunity for Secretary to Function Heads at Azim Premji Foundation in Bengaluru

Job Description:

The incumbent would report to one/multiple heads of Functions at the Foundation. The role involves providing administrative support to all the managers on a day-to-day basis by handling information and task requests and performing Secretarial functions.

Role:

Job Responsibilities

• Provide day to day secretarial support by organizing and managing administrative and logistical arrangements.
• Manage calendars by efficiently planning meetings with proper coordination with others involved.
• Build a rhythm of meetings and keep track of the pending/incomplete meetings
• Manage the travel logistics of the Function Heads in India and if required, abroad – planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travel
• Expense management – whole cycle of raising expenses, ensuring timely reimbursements and recording of the same for future reference.
• Keep constant track of pending tasks/ action items with reminders for follow-ups.
• Review and prioritize incoming phone calls, correspondences, mails and other communication
• Independently manage their offices in times of absence and keep them updated
• Provide a courteous and efficient interface to callers and visitors
• Prepare written /electronic correspondence & logs and maintain a filing system
• Planning and coordination of conferences/ external events.
• Handle confidential correspondence
• Maintain partner organization and employee databases for mailing & communication purposes.
• Perform other general clerical duties as required from time-to-time.

Skills Required:

• Reporting

Department:

All Departments

Designation:

Secretary-Function Heads

Education/Qualification:

Graduation

Years Of Exp.:

3 to 10 Years

Location:

Bangalore, Karnataka, India