Job Opportunity for Senior Administrative and Financial Assistant at International Labour Organization in New Delhi

About the Organization

The only tripartite U.N. agency, since 1919 the ILO brings together governments, employers and workers of 187 Member States , to set labour standards, develop policies and devise programmes promoting decent work for all women and men.

Job Responsibilities:

• Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.
• Process contracts for financial clearance and payment. Ensure the correctness and appropriateness of types of contracts used with each activity, and ensure all necessary supporting documents are attached.
• Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants and counterparts. Draw the attention of the
• Project Manager and, where necessary the Senior Programme Officer, to matters requiring immediate attention.
• Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules, before submitting to the Finance Unit.
• Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices and claims invoices.
• Provide administrative and financial backstopping and guidance for project staff and consultants, with respect to payments, entitlements, travel claims, and other requirements relating to accounts and finance.
• Consult with Finance Unit in Delhi/Bangkok on rules, regulations and procedures, and inform project staff, partners, consultants, interns of new or revised procedures and practices.
• Prepare recurring reports as scheduled and special reports as required for donor reporting, for budget preparation, audits or other reasons.
• Calculate and compile cost estimates and participate in budget analysis and projections as required by the project management.
• Provide support, when necessary, in the preparation and running of project workshops and meetings.
• Perform other duties as assigned by the supervisor

Education Qualification/Required Skills & Experience

• Completion of secondary school education with formal training in accounting and/or finance and administrative field 

Experience

• Five years of progressively responsible financial and administrative work, and some training in an administrative field.

Languages

Excellent knowledge of the working language of the duty station and a good knowledge of English.