About the Organization

The Public Health Foundation of India (PHFI) is a public private initiative that has collaboratively evolved through consultations with multiple constituencies including Indian and international academia, state and central governments, multi & bi-lateral agencies and civil society groups. PHFI is a response to redress the limited institutional capacity in India for strengthening training, research and policy development in the area of Public Health.

Job Responsibilities

Evaluate and verify employee performance by reviewing completed work assignments and techniques.
Provide constructive feedback to employees to enhance their performance and productivity.

Inventory Management:

Maintain an inventory of equipment and goods for the project office/company.
Ensure adequate stock levels are maintained, and procurement processes are executed efficiently.

Office Operations:

Administer daily office operations to ensure smooth functioning.
Coordinate logistic requirements for the office, including supplies, equipment, and maintenance.

Team Coordination:

Coordinate activities by scheduling work assignments, setting priorities, and directing subordinate employees.
Foster a collaborative and supportive work environment to maximize team efficiency.

Event Organization:

Organize national and international conferences, workshops, meetings, etc., as required.
Manage all logistical arrangements, including venue booking, travel arrangements, and participant coordination.

Tendering and Procurement:

Carry out the tendering and procurement processes for administration-related works.
Carry our Import activities as and when required.
Ensure compliance with company policies and procedures throughout the procurement process.

Record Keeping and Reporting:

Maintain accurate records, prepare reports, and compose correspondence related to administrative activities.
Provide regular updates to senior management on the status of administrative operations.

Staff Development:

Identify staff development and training needs within the department.
Facilitate training programs to enhance employee skills and knowledge.

Financial Management:

Execute plans, policies, and programs related to business and financial affairs, property and equipment, supplies, facility management services, catering service, inventory, buildings and grounds maintenance, engineering, and safety programs.
Develop budget recommendations for operating expenditures and capital outlay and maintain proper records.

Program Planning and Policy Formulation:

Ensure operations adhere to policies and regulations.
Formulate current and long-range programs, plans, and policies for departmental programs.
Any other related tasks assigned by the supervisor.

Education Qualification/Required Skills & Experience

Essential:

Bachelor’s degree in Business Administration, Management, or a related field. Master’s degree preferred.

Experience:

Essential:

Proven experience in administrative roles, with at least 3 years in a supervisory or managerial capacity.
Strong leadership and team management skills.
Ensure operations adhere to policies and regulations
In-depth understanding of office management procedures and policies
Excellent organizational and multitasking abilities.
Proficiency in MS Office/Excel.
Knowledge of procurement processes and inventory management.
Effective communication and interpersonal skills.
Ability to work under pressure and meet tight deadlines.
Familiarity with budget management and financial planning.

Interested and eligible candidates may send their updated CV to recruit@phfi.org and fill the application form– https://forms.office.com/r/Qqb5LfEUD0. Please mention the exact Position Code (PHFI-SOAM-2432) in the email subject line. Only shortlisted candidates will be contacted for the interview.

Last Date of Receipt of Applications: 28 April 2023.

To apply for this job email your details to recruit@phfi.org