Job Opportunity for Team Assistant at WHO in New Delhi

OBJECTIVES OF THE PROGRAMME

To work with Member States to address priority health problemsconcerning newborns, infants, children and adolescents and to developevidence-based strategies and guidelines for child and adolescent health in the region.

DESCRIPTION OF DUTIES

Under the direct supervision of Coordinator (HLC) and broadguidance of the Director (FGL), the incumbent provides office and secretarial support as follows:

Office support

• Screen and distribute incoming correspondence, attaching background information or related file and forwarding to staff concerned, highlighting issues requiring attention; draft replies to general and administrative matters; type technical reports and documents, tabular materials, etc., ensuring conformity with WHO standards; assist in preparing presentations; follow-up on deadlines to ensure timely response
• Obtain documents and information from in-house and external sources and undertake information searches based on brief instructions/guidance
• Maintain filing systems and ensure easy accessibility and retrieval of records

Programme support

• Prepare contracts for consultants, Agreement for Performance of Work (APW), Technical Services Agreement (TSA) and General External Services requests (GES), record receipt of deliverables and initiate and monitor payments as needed
• Initiate requisitions for goods procurement and record receipt of deliverables

Meetings/Dutytravel

• Support the organization of meetings, workshops, seminars, etc, including typing of lists of participants, preparation of travel requests, letters of invitation, files, presentations and slides, reservation of meeting rooms and hotel accommodation• Prepare travel requests for official travel, make flight and hotel reservations, prepare travel files and other related matters as requested

Other duties

• Receive visitors and telephone calls, answering queries andor redirecting them to appropriate staff providing background information on purpose of appointment
• Replace Executive Assistant during absences (if applicable);perform other related duties as required or instructed, including provision of support to other areas of work.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education.

Desirable: Training in secretarial practices. University degree is an asset.

Experience

Essential: At least three (3) years’ experience in secretarial/clerical/administrative work

Desirable: Experience in WHO or in another UN/International organization would be an advantage.

Skills

Thorough knowledge of modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO. Ability to draft standard correspondence; Ability to handle work in a timely and accurate manner with tact and discretion, as required. Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Moving forward in a changing environment 

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 724,723 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.