Job Opportunity for Admin Officer at Digital Green Pvt Ltd in Bangalore, Karnataka, India

## Job Description: Admin Officer

 

**About Digital Green:**

 

Digital Green is a non-profit organization dedicated to empowering smallholder farmers in developing countries through the use of technology and innovative approaches. We work to improve agricultural practices, increase incomes, and build resilient communities. 

 

**Job Location:** Bangalore, Karnataka, India

 

**Experience Required:** 3-5 years of experience in a similar role.

 

**Job Summary:**

 

The Admin Officer is responsible for supporting Digital Green Pvt Ltd’s staff in Bangalore. This role reports to the Finance & Operations Manager and is part of both the local Bangalore-based team (primarily Engineering, Tech & Product team staff) and the Global Internal Operations team. The Admin Officer will support global initiatives/projects and will lead procurement, logistics, systems, and office/event management coordination for the Bangalore-based team. This role also liaises with the Finance team to manage/track office expenses, cash advances, and vendor payments. 

 

The ideal candidate will be a versatile operations expert who enjoys managing multiple responsibilities and streamlining complex processes. This role demands a proactive approach to building relationships across local and global teams and a willingness to tackle a variety of operational tasks, including hands-on office duties, to support our expanding team.

 

**Key Responsibilities:**

 

**Administration, Logistics, & Travel Management:**

 

* Fixed asset management: Purchase, documentation, and maintenance of physical assets and inventory in the office(s).

* Office management: Ensure housekeeping and upkeep of the office, and purchase of office supplies.

* Travel: Support staff with all international and domestic travel bookings, logistics, and visas; coordinate with travel agents and other offices as needed. Identify and manage relationships with trusted travel vendors (including travel agencies, hotels, taxi vendors, etc).

* Visitor & event logistics: Handle all travel arrangements for visitors to the office and events in the region; identify trusted travel vendors.

 

**Finance:**

 

* Imprest account management: Maintain imprest account expenses and ledger, submitting required documentation to Finance.

* Finance liaison: Serve as a resource to staff finance policies, processes, expense coding, payment status, and travel advances.

* Vendor management and payment: Submit vendor invoices with all required supporting documentation to ensure timely processing of vendor payments.

* Compliance: Support internal and external audits as needed.

 

**Procurement:**

 

* Procurement processing: Process all procurements and contracting for the Engineering, Tech & Product team in accordance with DG policies and processes, ensuring timely delivery of goods and services.

* Laptops & equipment: Purchase laptops for new staff.

 

**Systems + IT:**

 

* Manage systems and software administration/access for Engineering, Tech & Product team.

* Collaborate with the global team to facilitate systems transitions and deliver training.

* Purchase laptops/hardware, in accordance with required specifications and policy.

* Coordinate with the IT team for hardware, software, and networking troubleshooting.

 

**New Initiatives:**

 

* Support internal communications and ad hoc projects as needed.

 

**Qualifications:**

 

* Bachelor’s degree or equivalent/relevant experience.

* Experience in a professional environment with at least 3-5 years in a similar role.

* Experience with or interest in using systems to support processes.

* Tech-savvy; experience with intranet and/or workplace communication tools a plus.

* Operations/admin, finance, or IT experience a plus.

* Excellent time management and project management skills, and ability to multitask and prioritize work.

* Outstanding written and verbal communication skills, and a collaborative mindset.

* Creative thinking and problem-solving skills.

* Demonstrated ability to adapt and thrive in a fast-paced, growing organization.

* Willingness to roll up sleeves and assist with additional administrative and operational tasks as needed, including courier services and other office duties.

* Experience or interest in working in diverse teams, including across cultures/countries/time zones.

* Willingness to work outside of normal business hours (to accommodate meetings with international colleagues).

* An interest in Digital Green’s mission!