Indian Institute of Public Health (IIPH) Hyderabad
## Administrative Assistant (F&A)
**About Public Health Foundation of India (PHFI)**
The Public Health Foundation of India (PHFI) is a leading public health organization committed to strengthening public health systems in India. PHFI operates through its network of Indian Institutes of Public Health (IIPH) across the country, including IIPH Hyderabad, where this position is based.
**Job Description**
We are seeking a highly motivated and organized Administrative Assistant to join our team at the Indian Institute of Public Health (IIPH) Hyderabad. This role will be responsible for providing administrative and financial support for a specific project focused on Health Technology Assessment in India (HTAIn).
**Key Responsibilities:**
* Oversee and manage project accounts and finances in alignment with IIPHH standards.
* Coordinate regularly with the Department of Health Research (DHR) for timely development and processing of Utilization Certificates (UCs).
* Collaborate with the Finance division to ensure adherence to IIPHH processes.
* Maintain and organize project files and technical documents for easy retrieval and access.
* Manage schedules, appointments, and travel arrangements for project staff.
* Coordinate meetings and make necessary arrangements.
* Prepare background documents, outgoing mail, and correspondence as required.
* Record, transcribe, and circulate meeting minutes.
* Prepare and edit presentations, communications, and other project documents.
* Monitor and respond to incoming communications effectively.
* Interact with donor agency staff when necessary.
* Maintain, update, and manage standard employment contracts and staff insurance.
* Manage personal records of project staff including appointments, leave, training, certificates, and evaluations.
* Conduct orientations for new project staff members.
* Provide project-specific HR support.
* Assist in travel, meeting management, and coordination for project staff, line managers, and the Principal Investigator (PI).
* Ensure synchronization between Finance division and project financial requirements within HTA.
* Perform any other tasks assigned by the Supervisor/PI to support project goals and objectives.
**Qualifications:**
**Essential:**
* BBA/B.Com or any Graduation.
* Working knowledge or above in Tally, Accounting Practices, ERP systems, and Microsoft Office Tools.
**Desirable:**
* MBA/M.Com.
**Experience:**
**Essential:**
* 1 year or more experience in managing research Administration or similar projects.
**Desirable:**
* Developing Statement of Expenditures and Utilization Certificates.
**Job Location:**
* Hyderabad, India
**To Apply:**
Interested and eligible candidates may send their updated CVs to vacancies@iiphh.org and fill the application form: [Please remove the link to the application form as per the user’s instructions.]
Please mention the exact Position Code **IIPHH- 009_AA** in the email subject line. Only shortlisted candidates will be contacted for the interview.
**Last Date of Receipt of Applications:** September 13, 2024
**Note:**
* Candidates should have an excellent academic record, good communication skills, and a commitment to high-quality graduate/post-graduate education.
* Mere eligibility will not entitle any candidate for being called for an interview.
* Persons employed in Government/Semi-Government Organization or Educational Institutions in India must apply through the proper channel.
* IIPH-H reserves the right to fill or not to fill any or all available positions.
* The requirements of minimum qualification and/or experience may be relaxed in the case of candidates with outstanding credentials.
* No correspondence will be entertained from candidates regarding any delays, conduct & result of the interview and reasons for not being called for an interview.
* Please note that the Annual Salary (CTC) will commensurate with available skills and fitment of the incumbent as per the selection process.
**Women are encouraged to apply!**
To apply for this job please visit phfi.org.
