Job Opportunity for Administrative Specialist at GIZ India in New Delhi

About the Organization

GIZ has two registered offices in Germany, one in Bonn and one in Eschborn, near Frankfurt am Main.

We also have two representations, one in Berlin and one in Brussels. Regional offices in Berlin, Düsseldorf, Hamburg and Munich/Feldafing support Germany’s federal and state government departments in the field of international cooperation.

The company also operates from about 90 offices around the globe, some of which we share with other German development organisations.

Job Responsibilities:

The Environment, Climate Change and Natural Resource Management Program of GIZ, is looking for an Administrative Specialist who will be primarily responsible to provide effective management of contracts and grants under the Program/ cluster. The selected candidate will add value to the existing pool of administrative Specialists. The Program/ cluster is currently comprising a total of 20 technical cooperation projects.

The Administrative Specialist will own and be responsible for the effective and efficient administration of contract management activities, liaising with all projects, country office and head office. He/She will be responsible for production of contractual documentation, assessing contractual effectiveness, managing spending profiles and developing good working relationships with grant recipients/partners, consultants, and suppliers. The main responsibilities will be:

• Support the cluster in all aspects of day-to-day grant and contract management.
• Ensuring the efficiency and quality of financial, administrative and procurement process.
• Ensuring good communication and flow of information within the Programme Office, GIZ India office and head office.
• Ensuring compliance with financial and administrative regulations in compliance with GIZ’s Processes and Rules (P+R).

Education Qualification/Required Skills & Experience

• University degree in relevant specialisation and qualification like MBA or equivalent.
• Professional accountancy qualification shall be an added advantage.
• A minimum of five years of experience in grant and contract management, preferably with an international agency.
• Proven experience in managing contractual requirements including managing grant-related audits.
• Great negotiation skills, good written and verbal communications skills.
• Ability to negotiate, establish, and administer grants and contracts.
• Good understanding of financial planning and management.
• Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
• Ability to work under pressure.
• Good presentation skill.
• Excellent organisational and administrative skills.
• Ability to multitask, prioritize, and manage time efficiently.
• Ability to work well with all levels of internal management and staff, as well as grant recipient, consultants and vendors.
• Demonstrate strong initiative, willingness, and ability to independently manage many changing tasks simultaneously.
• Ability and willingness to undertake travel within India

How to apply

Please send your application in GIZ application form https://www.giz.de/en/worldwide/28418.html along with the following to hr-india@giz.de with the reference number in the subject line.

a statement of suitability for this position
expected salary and notice period
A maximum of 2 pages note on one of the topics given below:
Please describe the steps to make an effective administrative and financial compliance system.

                     Or

What tools and techniques do you use to measure the success or failure of a grant?