Duties and Responsibilities:

UNDP proposes to engage a Data Management Assistant to support the PMU at SC & ST Department, Government of Odisha to support for data management, processing and analysis for the department.

The Data Management Assistant will be part of the Project Management Unit and will work under the overall supervision of the PMU State Coordinator and in close collaboration with Programme Lead, Tribal Development, UNDP with functional support from State head of Office, UNDP Odisha.

Provide support in collection, validation, storage and compilation of data. Prepares source data for computer entry by compiling and sorting information, establishing entry priorities.
Assist in developing and maintaining Management Information Systems (MIS) and databases. Maintain data entry requirements by following data program techniques and procedures.
Extend support to analyze data trends and patterns to support informed decision making & strategic planning.
Coordinate with SPMU team for preparation and timely submission of the mandatory reports of various nature.
Support in verifying entered applicant data by reviewing, correcting or deleting data. Provide support to the end users, helping them resolve data related issues.
Support in maintaining records of letters/documents for the department. Scan documents and print files, when needed. Create back up files for all data.
Provide assistance to technical staff to resolve computer and software problems.
Assist in updating data on portals in coordination with different implementing agencies.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement:
Direct Reporting To[1]: PMU State Coordinator, NPSA 8
Overall Reporting To[2]: Programme Lead- Tribal Development, NPSA 9
Reportees to this position (if applicable): Nil

[1] Direct Supervisor is responsible and accountable for supporting in day to day functions, provide work instructions, leave approval, conduct PMDs etc.
[2] Overall Supervisor is usually next in line to Direct Supervisor who manages overall team / unit and provide functional support as and when required and has overall responsibility to manage quality assurance

Competencies:

Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies

Business Management

Customer Satisfaction/Client Management

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of
customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.

Business Management

Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skillful grasping their usage or through understanding their impact and empowering others to use them as needed

Digital & Innovation

Tech literacy

Ability to apply new digital tools or adapting their original use to create new insights, fresh perspectives or develop solutions.
Understand the potential as well as the limitations of certain technological developments; being able to identify how technology can add value when it’s used as a “”means to an end””.

Communications

Digital asset management

Ability to use digital asset management (DAM) systems to effectively store, share and organize digital assets such as images, videos and other media

Information & Technology

Data management & Analytics

Knowledge in data management, data sciences, ability to structure data, develop dashboard and visualization. Design data warehouses, data lakes or data platforms concepts. Familiarity with Machine leaning, natural language processing or generation and the use of artificial intelligence to support predictive analytics. CDMP or TOGAF9 or equivalent certification desirable.

Required Skills and Experience

Min. Education requirements

Secondary education is required.

A university degree (Bachelor’s degree) in computer applications, or data related subjects, will be given due consideration, but it is not a requirement.

Min. years of relevant work experience

Minimum 5 years of work experience (with Secondary Education) or 2 years (with bachelor’s degree) of work experience in rural and tribal development sector or relevant related field is required.
Required skills
Knowledge of data Management and use of portals and platform.
Promotes teamwork, contributes towards building team-consensus.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
Sound knowledge of data compilation and data handling.
Desired skills in addition to the competencies covered in the Competencies section
Understanding of data-collection methodologies and data analysis process.
Relevant work experience in data entry in govt /private organization.
Ability to prepare reports and good interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Builds and maintains constructive relationships with colleagues (and reports where appropriate); treats people with respect, is co-operative, supportive and helpful with a positive contribution to the working environment.
Ability of communicate, read, write and type in local language.
Remuneration starting at INR 64,183 (Monthly) as per the scale depending on qualifications and experience. The remuneration is including 8.33% pension amount paid over and above the salary.
Important information for US Permanent Residents (‘Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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