Job Opportunity for Executive Assistant at WRI in Bengaluru

About your role: 

WRI India is seeking an enthusiastic candidate to complete a broad variety of tasks for the Program Director – Integrated Transport, Electric Mobility, and Hydrogen. The role will require internal and external coordination, communications and liaison, and reporting, in a dynamic environment, often with strict deadlines.

How your day will unfold:

Coordination

• Maintain a well-organized, daily and long range electronic calendar for the Program Director, including external and internal meetings, speaking engagements, agendas, etc., including domestic and international travel itineraries.

• Coordinate video/audio conference calls, inter alia regular management team calls and all-staff calls.

• Work with the operations team to help manage meetings, including helping set the agenda of management team meetings and off-sites, and all-staff meetings.
• Manage the Director’s office space, including reference and research materials.

Communications and Liaison

• Serve as the Program Director’s administrative liaison to WRI India staff and partners.

– Assist staff and other stakeholders with travel arrangements, lodging, and meal planning as needed.

– Maintain discretion and confidentiality in all internal/external relationships.

– Support organization of meetings, including preparation of materials in coordination with the management team.

– Provide a bridge for smooth communication between the Director’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

– Participate as an adjunct member of the management team, including assisting in scheduling meetings and attending all meetings.

– Facilitate cross-programmatic planning and coordination.

• Serve as primary communications contact for the Office of the Director

– Field all incoming calls, maintain an electronic contacts list, and support routine outreach

– Edit and complete first drafts for written communications to external stakeholders

– Follow up on contacts made by the Director and support the cultivation of ongoing relationships, especially with donors and key political persons

– Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Director’s ability to effectively lead the company

– Send out regular staff updates of the Director’s external meetings, trips, and major WRI events, and communicate with staff, to ensure that staff have face time with the Director.

• Ensures that the Director’s bio is kept updated and he responds to all internal and external requests.

Reporting

• Works closely and effectively with the Director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the Director updated.

• Prepare, maintain and submit electronic expense reports and outside reimbursement requests.

• Track and assist with reporting requirements of WRI global offices.

• Record and disseminate minutes of meetings, as instructed.

Other duties as instructed.

Qualifications and requirements we seek:

• Masters or MBA with 6 years of relevant experience, (preferably working as an Executive Assistant for a high-profile Executive/Director); it could be a good platform to move to a leadership role.

Core competencies

Strong organizational, attention to detail and administrative skills

• Superb interpersonal skills with an outstanding ability to interact on behalf of the Director with a diverse group of internal and external audiences

• Ability to set priorities and manage time efficiently within a busy environment

• Work proactively, independently and be flexible

• Enthusiastic and a quick learner

• Strong computer skills in Microsoft Office Suites

• Excellent reading, written and oral communications skills in English, proficiency in a second language is helpful but not required

• Strong commitment to the environmental/sustainable fields

• Experience supporting an executive with international travel, including managing schedules of meetings spanning across the continents

• Ability to handle sensitive information with the highest degree of integrity & confidentiality.

Salary and Benefits: 10,00,000 to 11,50,000 CTC PA

Salary shall be commensurate with experience and skills. WRI offers a generous and comprehensive benefits package.

Duration: Full-time, term hire for a period for 1 year (extendable based on performance and project requirements)  

Location: Bengaluru preferred

List of Documents to be attached:

• Cover Letter
• Resume