Job Opportunity for Finance and Admin Associate at UNDP in New Delhi

Duties and Responsibilities

• Prepare budget and monitor project expenses in ERP System (ATLAS/QUANTUM) on a regular basis, report on the project delivery and ensure full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system.
• Support Project Management Officer on preparation of budgets, periodic expenditure reporting, donor reporting and other financial reports. 
• On behalf of the project, manage the requisitions, purchase orders, and payment requests in ATLAS. Continuous analysis and monitoring of the financial situation, and Preparation and monitoring of budgets.
• Initiate procurement actions for ICs, goods, works and services and recruitment of positions according to HR and procurement plans. Prepare requests for recruitment and contracting in UNDP format and according to the Country Office Standard Operating Procedures, SOPs.
  Promptly follow up with CO units on pending actions (Finance, procurement, recruitment, travel, transportation etc.).
• Coordinate with Procurement team with the UNDP CO ensuring that Purchase Orders are duly prepared and dispatched; carry out timely corrective actions on POs with budget check errors and other problems.
• Perform any other tasks consistent with the level of the post and/ or assigned by the National Programme Coordinator – Technical Support Unit.

Competencies

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
 
Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
 
Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
 
Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
 
Act with Determination: 

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
 
Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 
 
Required Skills and Experience

Education:

High School OR Bachelor’s degree OR equivalent in Business Administration, Public Administration, Human Resources, Finance and related field is desirable.

Experience and Skills:

• Minimum 6 years’ (High School) or 3 years (Bachelor’s Degree) of demonstrable relevant experience.
• Relevant Experience at the national level working with Governments and private entities in the insurance sector.
• Additional years of demonstrable experience Programme development, project management,
• Administration and Finance in private, and with national or international organization.
• Experience of working with Central and/or State Governments/ international agencies/on similar assignments will be preferred.
• Understands the main processes and methods of work regarding to the position.
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up to date through self-directed study and other means of learning.
• Demonstrates good knowledge of information technology and applies it in work assignments
• Understands the main processes and methods of work regarding to the position
• Strives to keep job knowledge up to date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Good facilitation and communication skills
• Excellent writing and presentation skills
• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds, and sustains effective relationships within the work unit and with internal and external clients
• Responds to client needs promptly
• Ability to liaise and work with people of different backgrounds and in a multi-cultural environment
• Ability to work well under pressure and as a part of a team
• Uses information/databases/other management systems
• Provides inputs to the development of simple system components
• Makes recommendations related to work procedures and implementation of management systems
• Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e-mail applications etc. 
• Demonstrates integrity and ethical standards.
• Promotes the vision, mission, and strategic goals of the organization. 

Remuneration starting at INR (Annual) 9,38,400 / 78,200 INR (Monthly) as per the scale depending on qualifications and experience. The remuneration is excluding 8.33% pension amount paid over and above the salary.