Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms,and accelerating sustainable development for all.

With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system,we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

Our new Country Programme (2023-2027) builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:

Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs
Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized
Climate smartsolutions, sustainable ecosystems and resilient development for reduced vulnerability
South South cooperation, gender equality and social inclusionare promoted across the pillars.The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.

You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country specific solutions that lead to sustainable development and reach those furthest behind first.

Within UNDP India, the Procurement Unit at Country Office (CO) administers and implements operational strategies in India CO in full compliance with the UNDP policies and guidelines.

The Procurement Associate promotes a client-oriented and consistent with rules and regulations approach in the Unit. The Procurement Associate works in close collaboration with the operations, programme and projects’ staff in the Country Office for consistent service delivery.

Duties and Responsibilities

Ensures implementation of the operational strategies policies through
Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
Provision of inputs to CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement in consultation with the direct supervisor and office management
Supports procurement processes for UNDP India Country Office, National Implementation (NIM) and Direct Implementation (DIM) projects and at the request of other Agencies
Provision of inputs to preparation of procurement plans for the office and projects
Support to organization on end-to-end procurement processes including preparation and conduct of RFQs, ITBs, RFPs, Individual Consultants (ICs) receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations, and issuance of contracts and/or purchase orders.
Preparation of Purchase orders and contracts in and outside Atlas, preparation of
Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. Maintenance of filing system in Procurement unit. Buyer’s profile in Atlas.
Compilation of inputs for submissions to the Contract,Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
Implementation of joint procurement processes for the UN Agencies in line with UN reform.
Ensures implementation of sourcing strategy and e-procurement tools through:
Update of the rosters of suppliers
Compilation of information for different types of procurement including travel services
Assist in preparation of Long-Term Agreements for UNDP and on behalf of otherUN Agencies, if needed
Organizes procurement processes on behalf of and in collaboration with UNDP COs, focusing on achievement of the following results:
Assist COs in the preparation of procurement plans for the office.
Organization of procurement processes in relation including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems in consultation with the COs.
Implementation of joint procurement processes for the UN Agencies in line with the UN reform.
Ensures implementation of sourcing strategy focusing on achievement of the following result: Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.

Required Skills and Experience

Education:

Secondary Education OR

Bachelor’s in Business or Public Administration or closely relevant field will be given due consideration.

Experience:

6 years (with Secondary education) or (3 years with Bachelor’s degree) of relevant core Procurement Experience is required at the national or international level.
Demonstrated experience in the usage of computers and office software packages (MS Word, Excel, etc.), knowledge of advanced automated procurement systems, experience in handling of web-based management systems.
Public Procurement Experience with the Government/Non-Profit Sector is desirable.
Experience or familiarity with UNDP operational and reporting systems, including experience in ERP system(i.e. Oracle Cloud, SAP or PeopleSoft), is desirable.
Fluency in English and Hindi required
Chartered Institute of Programme and Supply (CIPS) Level 2 certification is desirable

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