Website Save Life Foundation
Role Overview:
This role needs a compassionate and highly organized Candidate to join our team. The successful candidate will be in charge of assisting project and policy team with the plans and programs for ZFC project. He or she will develop positive working relationships with all of the stakeholders and report any problems or concerns to the team member immediately. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position.
The candidate should be willing to work with different authorities/officials, vendors and stakeholders who need special consideration for schedules.
Key Responsibilities:
Planning
• Prepare and plan for execution of the operational tasks
• Prepare and facilitate the agenda for the meetings and organize efficiently
Operational responsibilities
• Plan day to day appointments, travel, other engagements of Director, Public Policy and Research and organize her calendar accordingly
• Contact stakeholders, officials, etc. for communication as required by the Director, Public Policy and Research and for setting up meetings
• Maintain and update databases and records on project activities for the programme monitoring and evaluation purposes.
• Provide programming and administrative support to the project and policy team, including processing and examining project contracts, agreements, budget information and data in accordance with instructions.
• Prepare printed copies of documents through inhouse or external facilities, as required
• Ensure that administrative arrangements are in order, for conferences, seminars, workshops, and meetings.
• Set up and maintain the integrated electronic and paper-based filing systems.
• Arrange all programme appointments and maintain programme and projects background information, calendar, log, route correspondence and facilitate follow-up actions and deadlines.
• Draft correspondence on routine matters including minutes for daily meetings
Other interventions
• Work with Vendors / Monitor their activities to get other interventions done on the Roads as planned by SLF like installing road-signages, barricades, etc.
• Support in getting official approvals from concerned authorities as required
• Be able to draft letters, other written communications officials and various stakeholders to follow up and ensure tasks are completed as planned.
• Support Road Safety Auditor to conduct planned Audits on the roadways
Process Improvement, Learning & Development
• Take initiative to learn new developments / innovations
• Contribute new ideas to strengthen the solution
• Support and provide necessary information to plan & propose additional interventions on the roadways
• Make maximum use of Technology in the departmental processes
Any other additional responsibility could be assigned to the role holder from time to time. The same would be discussed between the incumbent and reporting manager
Role Specifications:
Education and Experience
• Degree in Social science, Law. Development studies, International relations or other relevant field will be an asset.
• 1-2 Years’ Experience will be preferred
Key Behavioural attributes
● Execution Focus
o Building Trust & Relationships
o Impact & Influence
o Planning & Organizing
o Communication
● Learning Focus
o Learning Orientation
o Analytical Thinking
● Adherence to Core Values of SLF
*Dependability * Integrity *Mutual Respect *Spirit of Public Service *Leadership *Excellence
To apply for this job please visit forms.gle.
