Job Opportunity for Program Coordinator, Youth Program at Quest Alliance in Bengaluru

At Quest Alliance we transform learning ecosystems through education technology, capacity building, and collaboration to build 21st-century skills for learners and facilitators

We are a not-for-profit trust that focuses on research-led innovation and advocacy in the field of teaching and learning. We engage with educators, civil society, government institutions and corporate organizations to demonstrate and enable scalable and replicable solutions in school education and vocational training

At Quest you will get the opportunity to apply your skills and contribute to addressing issues around quality education and skills training. The organization gives you the space to learn and grow in a fun and engaging environment.  We have an eclectic group of people working at Quest drawn from diverse disciplines including Education, Technology, Design, Youth Development and Business. 

Role Description

Program Implementation, Monitoring and Reporting

• Take responsibility for an effective program delivery, review implementation, monitor within the agreed standards
• Ensure there is a work plan in place for National level implementation of Cascade Model of Training of Trainer program under the “Future Right Skills Network” partnership framework everyone is able to contribute & implement accordingly
• Identify and develop learning within the program and facilitate the capturing of these learnings
• Lead on identifying and evaluate potential risks related to the impact of the program and take necessary steps to include risk mitigation in program reviews and design
• Work together with M&E focal point to track program Progress based on the Monitoring and Evaluation framework.
• Lead on reporting both internal and external, in accordance with the program M&E framework and based on the regular reporting agreements of the project.
• Contribute to the development of the project budget
• Contribute to organize the state and regional level round table on the key advocacy agenda for 21st century skills development for youth
• Contribute to develop partnership with State Governments through formal MoUs and strengthen the State and National level partnership
• Ensure that the Admin and Operations support extended for the key activities implemented under the partnership framework between FRSN and Ministry of Skills Development and Entrepreneurship (MSDE)
• Ensure the spending is within the budgeted limits and the financial policies are adhered to

People Management

• Ensure that the program activities agreed are tracked for progress, course correction and risk & mitigation
• Ensure that all employees involved in the projects have a clear project implementation work plan and manage their project team (internal/external) effectively
• Support, mentor and coach the Program Officers and cross functional team associated with the deliverables of FRSN – MSDE partnership
• Ensure that program coordinators and program officers of ITI Ecosystem work together to share learning, exchange knowledge and skills.

Grant & Donor Reporting

• Coordinating the kick off meeting and follow up on action points
• Periodic catch up for new projects
• Coordinating the quarterly review meetings and follow up on action points
• Coordinating the logistics for the meeting and preparing the deck required for effective running of the meetings
• Record keeping (maintaining the grant folder and recording the minutes of the meeting and follow up on action items)
• Ensuring the project management platform is updated and is running
• Maintaining the calendar and scheduling time for the team to complete the report
• Consolidation of the report by getting the data from Finance, M&E focal point and other contributors
• Submitting the report to the Government and donor (where applicable)
• Updating the grant management dashboard in a regular manner

Relationship Management – Stakeholders (Internal and External)

• Coordinate effective field visits for the donors to understand the progress of the program being implemented this would include scheduling appointment with relevant organizations including government ministries.
• Lead and participate in all program events to raise the profile of the organization
• Represent Quest Alliance in local and state forums and platforms
• Identify appropriate stakeholders and partners for program delivery as and when required
• Ensure MoUs with all partner organizations are in place and operational;
• Ensure that key staff at the partner organizations have a clear understanding of and regular involvement in the programs
• Identify opportunities for joint activities with the partner organization’s staff (e.g. shared workshops etc.).
• Share quarterly reports with the relevant people and organizations!
• Conduct quarterly, half-yearly, yearly reviews
• Assisting the team in due diligence and partners onboarding process.

Reporting

• Ensure all the relevant data is available on time
• Ensure the monitoring tools are understood by the team and is used for reporting
• Support the M&E focal point with baseline, end line and other relevant assessments
• Submit all the relevant monitoring reports on time
• Ensure the program process is documented and enough case studies are in place to show the impact or progress of the program.
• Ensure the data is analyzed and feeds into the planning and review meeting
• Support all reporting requirements such as quarter reviews, annual reviews

Requirements

Qualifications

• A Master’s degree in Social Work/Rural Management or other development disciplines, with 4-6 years of work experience preferably in the Education/Vocational Training sector
• Good communication skills, both written and verbal
• Ability to draft compelling reports grounded in data
• Ability to train facilitators and youths for the vocational training program
• Candidate should be flexible, self-motivated, enthusiastic, and an energetic team player
• Knowledge of issues in the vocational training space and the social development sector in India.
• Proficient in MS Office tools, and the Internet.

We are looking for people who: 

• Are passionate about working to solve challenges in education and employability domain
• Candidate should be flexible, self-motivated, enthusiastic, and an energetic team player