Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.

With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

UNDP India’s Country Programme (2023-2027) builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:

Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs.
Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized.
Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability.
South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.

You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.

In India UNDP is a long-standing partner of the Ministry of Health and Family Welfare (MoHFW) and its institutions at the State and District level. Guided by the government, the UNDP India work is fully carried out in close coordination with partner UN agencies and is focusing on better health services provided to population of India.

The overarching goal of UNDP’s work on health system strengthening in India is to facilitate equitable access to basic services by strengthening capacities of communities to demand and access services, and of institutions to deliver quality, timely and stigma free services and LNOB (Leaving no one behind).

The Gavi Alliance co-funded Health System Strengthening (HSS) programme is one of the efforts of the MoHFW to improve the quality and level of immunization coverage in India. UNDP has been a trusted partner of MoHFW and GAVI for many years in this flagship programme that has nationwide coverage and has supported vaccine delivery to over 1 billion people. The initially developed solutions (eVIN and CoWIN) have proven themselves well and now UNDP is given a unique opportunity to develop and integrate a new universal vaccination solution – U-Win – which will be the focus on the next phase of support.

While a large part of the HSS programme is related to digital solutions development, capacity building and implementation, it also includes technical support to the Ministry of Health and Family Welfare for prevention and management of non-communicable diseases, Neglected Tropical diseases and for leveraging technologies to track high risk pregnancies and thereby reduce maternal and child mortalities rates. Working closely with other development partners, the programme also supports the National AIDS Control Organization’s efforts in prevention and control of HIV and AIDS.

Duties and Responsibilities

The Project Operations Analyst will work under the direct supervision of HSS Project Manager and general guidance of UNDP CO Operations Manager. Some travel to the field is expected.

The Project Operations Analyst will manage and supervise a core team of four operations support staff, as well as, regional out-posted Operations Assistants.

The specific duties and responsibilities during the assignment will include, but not be limited to, the following:

Provide day-to-day expert support to the HSS project Operations Unit and project Regional teams in accordance with UNDP rules and regulations, and relevant SOPs.
Analyse and provide technical advice to the Project Management on all aspects of operational support required to conduct the Projects activities.
Coordinate with UNDP India Country Office and F Unit all the issues of Project cost planning, allocation and redeployment of donor and regular funds in ERP system.
Prepare budget proposals and maintain in ERP necessary budgetary controls and records, process budget revisions in close coordination with CO Finance Unit, Project Management and Regional project teams.
Ensure elaboration of proper mechanisms to eliminate deficiencies in project budget management.
Review requisitions for goods and services in ERP to ensure their compliance with budget and procurement rules and regulations.
Verify requests for direct payment to UNDP CO Finance unit, PO-based and non-PO-based vouchers in accordance with the approved project budget; administer online reporting system;
Leads provision of timely payment requests and payments to consultants, subcontractors and service providers in accordance with established payment schedules and within the limits of the projects budgets.
Leads preparation of financial reports on the status of allotments, expenditures and commitments, clears financial reports for donors and provide Project Management with data on budget performance. By continuous analysis and monitoring of financial situation present the forecasts and ensure effective financial resources management and oversight. Analyse and report on Project delivery indicators.
Manage and maintain the project Petty Cash in accordance with the established rules and regulations and ensure timely reporting and replenishment.
Implement the internal control system which ensures that Purchase orders are duly prepared and dispatched.
Manage timely corrective actions on purchase orders with budget check errors, un-posted or unmatched vouchers and other problems.
Closely liaise with UNDP India Financial unit, Administrative, Procurement and HR Units to ensure proper coordination of actions and activities related to project implementation.
Manages provision of administrative support functions to facilitate the implementation of project activities, including personnel matters, attendance records, travel arrangements, facilitating missions, office maintenance, reception/registry, procurement, contracting, communications, inventory.
Lead a smooth operational running of the project by following established operational rules and procedures, including preparation of the supporting documentation for contracts and payments.
Ensures timely contribution to the CO procurement plan, project annual and detailed implementation work plans and reports preparation in timely and quality manner based on the requirements of the UNDP and project donors.
Coordinates with UNDP HR Unit project recruitment and personnel management; prepare annual HR plan, assure due selection process of project experts and consultants is in place through advertisements in mass media, participate in selection process. Verify the documentation required for the recruitment and contract extension, promotion, separation and other related administrative actions. Ensure duly approved recruitment strategy by the Project and CO Management prior recruitment process starts.
Coordinate and maintain oversight of Third Party Contracts management by externally contracted HR agency. Ensures accuracy of reports and payments to/from agency, quality assurance of payroll, leave & attendance, travel and assets/inventory handover records.
Manages data collection, analysis and maintenance of projects related data base and files; Keep accurate electronic and paper filing, information and records systems, correspondence register and filing. Ensures that filing system is followed across the project units.
Participate in project activities (meetings, round tables, conferences, other public activities) preparation, implementation and follow up, take meeting minutes, if required.
Ensures provision that travel arrangements and authorizations, mission requests, passport and visa requests and extensions, flight bookings and all other matters related to travel of international and national project staff inside and outside India are properly and timely authorized and processed.
Facilitate and provide full support to project monitoring, evaluation and audit missions, as well as missions of experts.
Leads accurate and updated project inventory records system and assure that UNDP regulations on the equipment use, storage and proper maintenance are adhered. Assure that the project equipment transfer/disposal is being done under UNDP rules.
Participate in the trainings for the operations/projects staff and personnel. In close cooperation with UNDP CO Operations team organize development and delivery of series of trainings for HSS personnel on HR, administrative, procurement and financial procedures.
Contribute to the project’s knowledge management and learning agenda.
Assure that due security measures are in place with regard to the project offices in the field.
Perform other duties as assigned by the project and/or UNDP management.

Competencies

Core competencies:

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical competencies:

Business Direction & Strategy

Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systematic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions; Ability to leverage learning from a variety of sources to anticipate and respond to future trends: to demonstrate foresight in order to model what future developments and possible ways forrad look like for UNDP.

Business Development

Human -centered Design: Ability to develop solutions to problems by involving the human perspective in all steps of the problem-solving process.

Business Management

Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real client needs; Look for ways to add value beyond clients’ immediate requests;
Ability to anticipate client’s upcoming needs and concerns.
Resource Management: Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity.
Operations Management: Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.
Knowledge of relevant concepts and mechanisms.

Ethics

Financial Disclosure and Conflict of Interest: Analyse and eliminate or mitigate potential and actual conflicts of interest disclosed in the annual financial disclosure programme

Required Skills and Experience

Education:

Master’s Degree (or equivalent) in Finance, Accounting, Economics, Public Administration, Business Administration or related field; or
Bachelor’s degree in the related fields with additional 2 years of relevant experience will be given due consideration in lieu of a Master’s degree

Experience:

Minimum of two (2) years of experience with Master’s (or) four (4) years with Bachelor’s degree in:
Providing management advisory services, hands-on experience in project implementation.
Demonstrated skills in financial, HR or procurement management.
Experience in the usage of computers and office software packages, experience in handling web-based management systems.’
Advanced skills in data management and systems.
Experience and knowledge of Atlas/Quantum is a strong asset.
Excellent interpersonal, networking and team building and leading skills.
Excellent analytical skills.
Experience working in the UN system
Experience collaborating with government agencies, international organizations, and community leaders.
Knowledge of UN regulations, rules, and procedures

Required Languages:

Fluency in English and Hindi.

Remuneration:

Remuneration starting at 1,995,954.56 INR (Annual) / 166,329.55 INR (Monthly) as per the scale depending on qualifications and experience. The remuneration is excluding 8.33% pension amount paid over and above the salary.

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