Delhi, India
Posted 3 years ago

Website Tech Mahindra Foundation

Role: Assistant Manager-Administration & Accounts
Project: Tech Mahindra SMART Academy for Healthcare
Experience: 6-10 years of experience working in the administrative department of colleges, educational institutes, schools etc.
Location: Delhi
Qualification: Post-Graduation/graduation in any field
Number of openings: 1

Roles and Responsibilities:

Accounts:

Responsible for managing Academies purchase as per defined purchase policy.
Maintain books of accounts adhering to the accounting standards
Verify accounting vouchers with all supporting documents systemically and in an organized manner to facilitate audit and inspection of internal or outside agencies.
Ensure compliance with provisions of law on TDS, GST, etc. and to submit timely information to the Foundation facilitating on timely filing of various tax returns.
Periodic reconciliation of bank accounts.
Periodic reconciliation of vendor accounts.
Responsible for collection of fees from students and deposit into the Banks.
Submission of periodic reports to the Foundation as per financial MIS.
Facilitate audit of accounts by internal and / or external agencies.
Monitor the cash flow, budget, and inventories.
Inform Director of any possible excess over the budgetary allocation reasonably in advance so that budgetary allocations are not exceeded.
Timely preparation of the utilization statement for the fund received from the Foundation and request for release of additional grant for the period as defined by the management.
Prepare periodic financial statements for the period as defined by the management and the annual financial statements at the close of the financial year.
Daily collection report to reporting manager and Head DIP.
Monthly Fee Reconciliation with bank.
Monthly Fee Defaulter Reports.
Monthly Budget vs. Actual Expenses report.
Quarterly Budget preparation and sharing with Head Office Finance Team.
Any other work assigns by Director related to Accounts and Finance.

Admin:

Operations: –

Overall Supervision of the Academy- Discipline Management of Staff and students, Monitor safety and Security, Travel Management, Fire Fighting practice, Hostel Management.
Staff record management& documents collection for HR process.
Maintain Student record and Mapping for Biometric for all students.
Verify credential of education qualification/certificates of applicants, also obtain a certificate from the candidate that he/she is not involved in any legal/criminal case.
Schedule meetings, appointments, interviews, counseling of staff/ students with the Project Director.

Asset Management:

Receive all equipment’s/stores/stationeries purchased by the academy and take on the Ledger stock.
Issue equipment’s/ stores/ stationeries to the various departments, entities as per requirements/direction.
Carry out quarterly/annual stock taking board of all property/equipment to identify loss breakages/ abnormal wear and tear. A staff member from the respective departments which hold the responsibilities.
Handing/Taking over of assets within the departments between staff to be coordinated by admin.

HR and Admin Compliances: –

Leave and attendance management of students and employees.
Liaison with the staff of the local governing body, local Police, counselor for solving external issues if any.
Liaison with electricity departments, water supply board, local vendors for constant supply of expendable.
Provide payroll input for Academy staff.
Liaison with HO HR for any employee related query and concerns.
Employee personal file management for the Academy staff.
Understanding of basic HR policies and tracking the basic statutory compliances with respect to the Academy.
Any other task as assigned by the Project Director.

Desired Skill Set: