Job Opportunity for Assistant Manager – Administration and Accounts at Tech Mahindra Foundation in Delhi

Website Tech Mahindra Foundation

Role: Assistant Manager-Administration & Accounts
Project: Tech Mahindra SMART Academy for Healthcare
Experience: 6-10 years of experience working in the administrative department of colleges, educational institutes, schools etc.
Location: Delhi
Qualification: Post-Graduation/graduation in any field
Number of openings:

Roles and Responsibilities:


  • Responsible for managing Academies purchase as per defined purchase policy.
  • Maintain books of accounts adhering to the accounting standards
  • Verify accounting vouchers with all supporting documents systemically and in an organized manner to facilitate audit and inspection of internal or outside agencies.
  • Ensure compliance with provisions of law on TDS, GST, etc. and to submit timely information to the Foundation facilitating on timely filing of various tax returns.
  • Periodic reconciliation of bank accounts.
  • Periodic reconciliation of vendor accounts.
  • Responsible for collection of fees from students and deposit into the Banks.
  • Submission of periodic reports to the Foundation as per financial MIS.
  • Facilitate audit of accounts by internal and / or external agencies.
  • Monitor the cash flow, budget, and inventories.
  • Inform Director of any possible excess over the budgetary allocation reasonably in advance so that budgetary allocations are not exceeded.
  • Timely preparation of the utilization statement for the fund received from the Foundation and request for release of additional grant for the period as defined by the management.
  • Prepare periodic financial statements for the period as defined by the management and the annual financial statements at the close of the financial year.
  • Daily collection report to reporting manager and Head DIP.
  • Monthly Fee Reconciliation with bank.
  • Monthly Fee Defaulter Reports.
  • Monthly Budget vs. Actual Expenses report.
  • Quarterly Budget preparation and sharing with Head Office Finance Team.
  • Any other work assigns by Director related to Accounts and Finance.


Operations: – 

  • Overall Supervision of the Academy- Discipline Management of Staff and students, Monitor safety and Security, Travel Management, Fire Fighting practice, Hostel Management.
  • Staff record management& documents collection for HR process.
  • Maintain Student record and Mapping for Biometric for all students.
  • Verify credential of education qualification/certificates of applicants, also obtain a certificate from the candidate that he/she is not involved in any legal/criminal case.
  • Schedule meetings, appointments, interviews, counseling of staff/ students with the Project Director.

Asset Management: 

  • Receive all equipment’s/stores/stationeries purchased by the academy and take on the Ledger stock.
  • Issue equipment’s/ stores/ stationeries to the various departments, entities as per requirements/direction.
  • Carry out quarterly/annual stock taking board of all property/equipment to identify loss breakages/ abnormal wear and tear. A staff member from the respective departments which hold the responsibilities.
  • Handing/Taking over of assets within the departments between staff to be coordinated by admin.

HR and Admin Compliances: –

  • Leave and attendance management of students and employees.
  • Liaison with the staff of the local governing body, local Police, counselor for solving external issues if any.
  • Liaison with electricity departments, water supply board, local vendors for constant supply of expendable.
  • Provide payroll input for Academy staff.
  • Liaison with HO HR for any employee related query and concerns.
  • Employee personal file management for the Academy staff.
  • Understanding of basic HR policies and tracking the basic statutory compliances with respect to the Academy.
  • Any other task as assigned by the Project Director.

Desired Skill Set:

  • Attention to detail, empathy and inclusive approach.
  • Excellent professional knowledge.
  • Excellent written and verbal communication skills.
  • Good organizational and time management skills
  • Excellent interpersonal skills and disciplined approach

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