Job Opportunity for Assistant Manager-Finance at PCI in New Delhi

Position                :              Assistant Manager – Finance

Location                  :              New Delhi

Reporting to           :              Associate Director – Finance & Systems

About Project Concern International:

Project Concern International (PCI) India, a registered society under the Society Registrations Act, has been working in India since 1998. With the vision of building a happy, healthy, safe, and sustainable world for all, PCI deploys community mobilization strategies to co-create and scale sustainable solutions to complex social issues and improve development outcomes.

PCI’s deep community connect built over decades equipped it to discover the root causes of social and developmental challenges faced by the marginalized communities. PCI drives interventions to transform the lives of communities at scale by partnering with governments, private sectors, and development organizations. Over the last two decades, we have designed efficacious and scalable solutions to complex development problems such as improving child dietary diversity, gender-based violence, etc. which have been scaled-up by the government through its own resources. We are recognized as a high-quality technical partner to the state and national governments, having a partnership with the governments and/or the government-led institutions at national level and with the states of Uttar Pradesh, Bihar, Odisha, Tripura, etc. Currently, we have presence in more than 13 states, directly reaching out to more than 7 million lives through our interventions focused on health, nutrition, women economic empowerment, gender, adolescents, social protection, and emergency response.

Please visit our website to learn more about our values, mission, vision and our work in India.

Position Description:

This position will play a pivotal role in ensuring robust financial systems and controls exist within the organization. S/he will be assist  Associate Director – Finance & Systems in making the real time data available to the management for their decision making. S/he will also assist in ensuring compliances to internal policies, statutory matters and donor regulations. Process improvement will also be an an area the incumbent will be responsible for.

Job responsibilities – areas included but not limited to

KEY ROLES & RESPONSIBILITIES:

Financial Management Systems

• Ensure timely payment to all the vendors as per PCI policy
• Periodic reconciliation of Accounts payable and accounts receivable
• Adherence of internal control system per organization policies
• Review of monthly payroll in coordination with external agency & timely payment release.
• Analysis of Cash Flow and Fund Flow
• Web Banking Automation /Maintaining bank relationships for HO and SPO
• Prepare the organization’s financial statements
• Processes the disbursements of funds; review and approve invoices, purchase orders, and requisitions.
• Verification of invoice vouchers and processing of payments
• Responsible for system administration of PCI India’s accounting software.

Financial planning and budgeting

• Assist in the compilation of annual budgets, reforecasting and repurposing the budgets
• Update ERP with the grant budgets
• Analyse budget vs actuals and support preparation of MIS 

Cash and Bank Management

• Actively engage with the Bankers to get best deal and timely services from them
• Maintain appropriate controls over payments and receipts
• Manage Web Banking
• Ensure adequate liquidity is maintained at all offices of PCI in India at all times.
• Properly manage investment of idle funds in secured term deposits
• Prepare and review bank reconciliation statements on monthly basis and get the same validated by Senior officials in the finance function
• Ensure that local funds are not deposited in the FCRA account(s) and vice a versa;
• At all times ensure that all banking operations are aligned to approved authorization and approval matrices and regulatory requirements

Accounting, finance, audit and compliance 

• Accounting, finance and audit
• Oversee and manage the general accounting functions
• Inform the teams across the organization about financial systems and processes
• Proactively support and deliver various tasks as delegated by Line Managers and Senior Director Finance & Systems for achievement of overall functional goals
• Responsible for maintenance of accounts as per accounting standards and Income Tax Act
• Ensure timely data entry and monthly closure of books of accounts
• Regularly review (monthly) the General Ledger and make any necessary rectification entries from time to time
• Review monthly advance status of staff, approve petty cash verification by Finance Officer and review monthly bank reconciliations.
• Ensure all vouchers and documents are properly filed and labelling is done for easy retrieval
• Provide suggestions for improving finance processes
• Periodically review and analyze expenditures and recommend areas of controls/ improvement / actions
• Maintain a register of exception on pending documentation and to follow up with the respective team(s) on its closure
• Support line managers and the team during internal audit, statutory audit and project/donor audits
• Responsible for periodic reconciliation of FAR with books of account

Compliance

• Ensure compliance with FCRA regulations and Income Tax Act and GST etc.
• Responsible for submission of all applicable statutory returns including PT, PF, TDS, IT and FCRA etc
• Ensure compliance of finance policies and procedures for each transaction
• Ensure appropriate taxes and levies as required statutorily are appropriately deducted / paid
• Coordinate with Tax consultants to ensure complete compliance at all times
• Responsible for accurate and timely filing of returns related to Income Tax, FCRA, GST

Qualifications and Experience:

• The ideal candidate must be a Commerce Graduate or any relevant qualifications with an experience of about 5-7 years. MBA or professional accounting qualification – CPA/CA/ICWA or equivalent is desirable;
• Experience of working in the finance function of an INGO, multi-cultural environment
• Broad knowledge and understanding of accounting and budgeting in INGOs.
• Experience of working on ERP packages
• Excellent communication skills
• Able to adapt well to changing priorities

Skills and competencies

• Sound academic knowledge of taxation – both direct direct taxes pertaining to TDS and GST
• Knowledge of cost centre based accounting
• Interpersonal and Coordination skills
• Basic Business Correspondence skills
• Problem Solving skills
• Language skills (proficient in English)

APPLICATION PROCESS

Interested candidates can apply for the Position of Assistant Manager – Finance by 21st October 2022, 5:00 pm.

PCI India is an equal opportunity provider and does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability and/or marital status. Due to the heavy inflow of resumes, only shortlisted candidates will be contacted

Female candidates are encouraged to apply.