Job Opportunity For Associate-Administration At The Hans Foundation In Himachal Pradesh

1. JOB PURPOSE:

• We are seeking a highly skilled and experienced individual to fill the role of The Associate -Administration.
• The Individual would be mainly responsible for administrative tasks and procurement processes, ensuring seamless operations and timely acquisition of resources.
• Supporting organizational goals by maintaining accurate records, optimizing vendor relationships, and facilitating cost-effective purchasing decisions.
   
  2. KEY ACCOUNTABILITIES:
• · Oversee and manage administrative functions including office supplies, equipment maintenance, and facility management.
• ·  Monitor and manage office budgets, expenses, and financial transactions.
• · Ensure compliance with regulatory requirements and company policies in all administrative activities.
• ·  Implement and maintain office policies and procedures to promote a productive and supportive work environment.
• · Serve as a liaison between management, staff, and external stakeholders, facilitating communication and collaboration.
• ·  Coordinate travel itineraries, transportation, and accommodation arrangements for employees, ensuring cost-effectiveness and adherence to company travel policies.
• · Develop and implement procurement strategies to streamline purchasing processes and reduce costs.
• ·   Ensure compliance with company policies, regulations, and ethical standards in all procurement activities.
• · Analyze purchasing trends, supplier performance, and market conditions to identify opportunities for process improvement and cost savings.
• ·   Maintain accurate records of purchases, contracts, and vendor agreements.
• · Collaborate with other departments to assess their procurement needs and provide effective solutions.
• · Monitor inventory levels and coordinate with vendors to maintain optimal stock levels.
• ·  Resolve any issues or disputes with vendors or internal stakeholders promptly and effectively.
• ·  Continuously evaluate and optimize procurement processes to enhance efficiency and effectiveness.
• ·   Any other task assigned by the supervisor.
   
  3. OTHER INDICATIVE REQUIREMENTS
  Educational Qualifications:
  ·   
• Bachelor’s degree in any field required.
  ·    
•   Preference will be given to candidates with a Master’s degree in administration/Procurement or related field.
• Functional / Technical Skills and Relevant Experience & Other requirements (Behavioral, Language, Certifications etc.)
• ·      4-6 years of experience in administration profile is must. Experience having in NGO will be preferred.
• ·      Efficient in handling admin office work and computer proficiency (particularly in Microsoft Word and Excel).
• ·      Experience in Fleet management and vehicle maintenance.
• ·      Must be comfortable in a highly collaborative, consensus-oriented environment.
    
• THF is an equal opportunity employer that encourages women, people with disabilities and those from economically and socially excluded communities with the requisite skills and qualifications to apply for positions.
• We do not discriminate in employment based on caste, creed, religion, sex, sexual orientation, marital status, disability, or any other such matter.